Ordinary Meeting of the Parish Council

Agenda

Ordinary Meeting August 2024

• Parish Council Meetings

Extraordinary Meeting June 2024

Minutes•ExtraOrdMtgJune2024

• Minutes•ExtraOrdMtgJune2024

Annual Meetings of the Council May 2024

Annual Meeting of the Council May2024

Annual Parish Meeting May2024

• Parish Council Meetings

Ordinary Meeting of the Parish Council

Ordinary Meeting May 2024

• Parish Council Meetings

Precept Meeting 11 December 2023

The council is meeting for the Precept Meeting on Monday 11 December 2023 at 7.30pm in the Kelfield Village Institute.  The parish council will look at the budget forecast and approve the precept for 2024/25.  All are welcome to attend.

• Parish Council Meetings

Extraordinary Meeting - Precept for 2024/25 - Monday 11 December 2023

The Extraordinary Meeting  to discuss the precept for 2024/25 was held on Monday 11 December 2023 at 7.30pm in the Kelfield Village Institute. Agenda below and draft minutes attached.

Dec Precept Meeting 11 Dec 2023 Minutes DRAFT

Kelfield Parish Council

Extraordinary Precept Meeting

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

                AGENDA

1             Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2              Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

3           To approve November 2023 minutes

4             Handover updates

4.1          Clerk and Councillor vacancies update

4.2          Finance and admin

5              Statement of Accounts to 30 November 2023

5.1          To consider the Statement of Accounts to 30 November 2023 – receipts and payments

5.2          Accounts Paid/for Payment

6              Precept for 2024-25

Budget considerations and use of precept calculator from NYC Accountant, Strategic Finance to agree 2024-25 precept.

7              Matters for the Clerk’s attention and items for the next agenda

8              Date of next meeting - 8 Jan 2024  at 7.30pm at the Kelfield Village Institute.  *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

Precept Meeting Agenda 11 December 2023 FINAL

• Parish Council Meetings

Ordinary Meeting Monday 6 November 2023

ORDINARY MEETING OF THE PARISH COUNCIL - Monday 6 November 2023 at the Kelfield Village Institute at 7.30pm.

An ordinary meeting of Kelfield Parish Council was held at the Kelfield Village Institute on Monday 6 November 2023 at 7.30pm.  All were welcome.

View the agenda here Agenda Ordinary Meeting Nov2023 FINALNS or below and the  and DRAFT minutes here 3. Ordinary PC Meeting Minutes DRAFT Nov 2023.

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.  Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – S Gibson, kelfieldpcouncil@gmail.com

AGENDA

1             Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence
• Updates – NY Councillor update, police, etc.,

2              Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes
  • To read and approve the minutes of the Ordinary Minutes of the meeting held on 11 September 2023.

4. Public Session (limited to 15 minutes)

4.1          Council to receive comments on agenda items or other questions/comments from electors present

5              Street lighting and electricity plans

5.1          Steet lighting inventory 2023

5.2          Street lighting electricity provider

5.3          Street lighting grant application – Cllr Bell & Cllr Stainthorpe update

5.4          Street lighting loan permission

5.5          Precept preparations and street lighting budget considerations

6              Village developments

6.1          Moor End

6.2          Village green bench and noticeboards

6.3          Riccall Lane Consultation Part 2

7              Vacancies – Clerk and Parish Councillor

8              Roles

8.1          Point of Contact from 1 Jan 2024

8.2          Banking Lead

9              Meeting / progress updates

9.1          Invoice for village maintenance – Cllr Bell

9.2          KVI discussion of possible village projects – Cllr Bell and Cllr Gooblar

9.3          20s Plenty campaign

9.4          Community Asset - Clerk

9.5          Escrick Quarry Liaison Group 12 Sept 2023 – Cllr Gooblar – minutes circulated

9.6          Speeding, parking, dog fouling

9.7          Kelfied Crickey Club – Signed

9.8          Defibrillator – training feedback

9.9          Local Plan

9.10        Community Asset

9.11        Remembrance Wreaths and Christmas Lights

10i          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Email correspondence from Stillingfleet Parish Council and Riccall Parish Council – see Item 6.3
5. e) New Local Plan for North Yorkshire – Emailed circulated 1/11/23
6. f) Polling District Review Consultation 16 October to 13 November 2023

10ii         To note any other correspondence received after the publication of the agenda/items for circulation

11           To consider matters of Finance

11.1        To consider the Statement of Accounts to 31 October2023 – receipts and payments

11.2        Accounts Paid/for Payment

12           To consider planning applications

Applications received

12.1       ZG2023/0890/FUL - The Old Hall, Main Street, Kelfield . Conversion and extension of stable to dwelling - Comment window closed 24 October

12.2       Applications received since circulation of Agenda (if any)

Awaiting a decision

12.3       ZG2023/0874/FUL - Village Farm Main Street Kelfield North Yorkshire YO19 6RG.  It is for the conversion of barn to form a dwelling and associated works and infrastructure.

12.4       Planning Appeal - APP/N2739/W/23/3314016 - Yew Tree House Main Street Kelfield YO19 6RG

                Decision Notices

12.5       ZG2023/0567/CPE – Law development certificate for existing change of use to a single dwelling and occupation in breach of an occupancy condition at 1 - 2 Lakeside Mews, Riccall Lane, Kelfield

Permitted

13           Matters for the Clerk’s attention and items for the next agenda

14           Date of next meeting – The next meeting date is for Precept Meeting to be held on Monday 11 December 2023 at 7.30pm at the Kelfield Village Institute. 

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Ordinary Meeting Monday 11 September 2023

The last ordinary meeting was held on Monday 11 September at the Kelfield Village Institute, starting at 7.30pm. All were welcome.

The agenda and draft minutes can be viewed below or accessed via these links;

Agenda Ordinary Meeting Sept2023 FINAL NS

3. Ordinary PC Meeting Minutes DRAFT Sept 2023

Kelfield Parish Council

ORDINARY MEETING OF THE PARISH COUNCIL - Monday 11 September 2023 at the Kelfield Village Institute at 7.30pm.

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.  Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – S Gibson, kelfieldpcouncil@gmail.com

AGENDA

1             Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence
• Updates – NY Councillor update, police, etc.,

2              Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

3Confirmation of the Minutes

To read and approve the minutes of the Ordinary Minutes of the meeting held on 10 July 2023.

4. Public Session (limited to 15 minutes)

4.1          Council to receive comments on agenda items or other questions/comments from electors present

5              Street lighting and electricity plans

5.1          Options for street lighting and maintenance

5.2          Financing of street lighting including grants/loans

5.3          Electricity costs and provider

6              Update on  village improvements

6.1          Coney Hill car park

6.2          Village benches and grants

7              Cricket Club Agreement 2023 to 2026

8              Defibrillator – policy and training

9              Meeting / progress updates

9.1          Invoice for village maintenance – Cllr Bell

9.2          KVI discussion of possible village projects – Cllr Bell and Cllr Gooblar

9.3          20s Plenty campaign

9.4          Community Asset - Clerk

9.5          Councillor Discussion Forum 24 Aug – Cllr Little

9.6          To note: Escrick Quarry Liaison Group 12 Sept 2023 – Cllr Gooblar

9.7          Speeding, parking, dog fouling

10i          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Escrick Quarry Laison Group

10ii         To note any other correspondence received after the publication of the agenda/items for circulation

11           To consider matters of Finance

11.1        To consider the Statement of Accounts to 31 August 2023 – receipts and payments

11.2        Accounts Paid/for Payment

12           To consider planning applications

Applications received

12.1       ZG2023/0874/FUL - Village Farm Main Street Kelfield North Yorkshire YO19 6RG.  It is for the conversion of barn to form a dwelling and associated works and infrastructure. 12 Sept Comments required. Emailed 22/08/23

12.2        Applications received since circulation of Agenda (if any)

                Awaiting a decision

12.3       Planning Appeal - APP/N2739/W/23/3314016 - Yew Tree House Main Street Kelfield YO19 6RG

                Decision Notices

12.4        2022/1388/FUL Demolition of existing redundant stable block and tack room and erection of two bedroom dormer annex at The Old Hall, Main Street, Kelfield

Refused

12.5        ZG2023/0514/DOC Discharge of condition 6 (drainage) of planning permission 2022/0443/S73 Section 73 application to vary condition 02 (approved plans) of approval 2021/0844/FUL Erection of two storey detached dwelling with associated external works granted on 24 March 2022 at The Homestead, Main Street, Kelfield

Condition decision

12.6       Z2023/0374/HPA Erection of single storey rear extension following the demolition of the existing conservatory and damp control measures, Village Barn, Main Street, Kelfield

Granted

13           Matters for the Clerk’s attention and items for the next agenda

14           Date of next meeting – The next meeting date is for an Ordinary Meeting on Monday 6 November 2023 at 7.30pm at the Kelfield Village Institute. 

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

_____________________________________________________________________________

Kelfield Parish Council DRAFT MINUTES                                      80.593

Minutes of the Ordinary Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 11 September 2023

Present Cllrs T Bell, Chairman; Cllrs G Little, K Gooblar, S Finn, D Stainthorpe, D Allen

The Clerk

One member of the public

1             Welcome and Apologies

1.1         Welcome to all councillors, member of the public.

• Apologies for Absence - Apologies received from North Yorkshire Council Councillor, J Cattanach and Cllr R Bramley.

1.3          Updates – NY Councillor update, police etc., North Yorkshire Council Cllr Cattanach to attend the Escrick Quarry Liaison Group on 12 September 2023. No other updates received.

2             Declarations of interest not already registered/Dispensation requests

2.1         None

3. Confirmation of the Minutes

3.2          Having proposed and seconded, the Minutes of the Ordinary Minutes of the meeting held on 10 July 2023 were approved and signed by the Chairman as a correct record of the meeting.

4             Public Session

4.1         Discussion regarding the defibrillator and asset of community value – see minutes item numbers 8 and 9.4

5          Street lighting and electricity plans

5.1         Options for street lighting and maintenance – Cllr Bell updated the meeting with details of ball-park costs/options of using a private supplier to replace the street lights in the village from Sodium to LED.  Longer term this would making saving in electricity costs and improve the village’s green credentials.  It was confirmed that Hall Court was adopted by  NYC contract and is not under the parish council’s remit.

5.2         Financing of street lighting including grants/loans - It was proposed and seconded that Cllr Stainthorpe follow up the UKSPF and any other funding options and report back to the parish council. Cllr Gill to forward details of the Energy Saving Trust to Cllr Stainthorpe.

Any changes to the street lights would require a grant and loan to finance the changes. Any loan application would require a public consultation and approval by the Department for Levelling Up and Housing Communities (DLUHC).

5.3         Electricity costs and provider- It was noted that the current electricity costs for street lighting have risen to 50.188 p/kWh from 1 Sept 2023.  It was proposed and seconded that replacement of the street lights would be investigated first before a decision can be made on changing energy supplier.  It was noted that there are a limited number of unmetered electricity business suppliers.

6          Update on village improvements

6.1         Coney Hill car park – The car park area at Coney Hill is regularly flooded.  It was noted that Cllr Cattanach confirmed the car park area at Coney Hill is owned by North Yorkshire Council (NYC).  Cllr Stainthorpe to follow up discussions with NYC about the possibility of NYC undertaking the re-gravelling of the car park.

6.2         Village benches and grants – Cllr Little to follow up to gain quotes for two benches (one new and one replacement) in the village and the use of the NYC Locality Budget to fund these.

7          Cricket Club Agreement 2023 to 2026 – The cricket club agreement was signed by the chairman.  It will be sent to the Cricket Club for signing.

8          Defibrillator – policy and training – The policy is updated on the website – no paper signing is required as this is done online by the Guardian and Deputy Guardian. Reminder emails are sent by The Circuit each month to both the Guardian and Deputy Guardian.  Cllr Allen to add the Kelfieldpcouncil@gmail.com email address to The Circuit reminder emails.

Cllr Allen agreed to follow up to agree the defibrillator training dates and times for a date in October. 10 residents have shown an interested in the training.

9          Meeting / progress updates                                                                                                                  80.594

9.1         Invoice for village maintenance – Cllr Bell thanked Landscape Seeding Services for their village maintenance in the village over the last few years and would follow up on settling the account.

9.2         KVI discussion of possible village projects – Cllr Bell and Cllr Gooblar. A brief discussion has been had with the KVI.  Further discussions to be after the street lighting decisions / changes have been made.

9.3         20s Plenty campaign – Cllr Bell to attend the next meeting in late September and report back.

9.4         Community Asset – Clerk to follow up with regarding re-registering the pub as a community asset.  There has been no reply to the parish council email to NYC, but it was suggested the application may be online.

9.5          Councillor Discussion Forum 24 Aug – Cllr Little fed back on the discussion regarding street lighting and supporting parish council clerks.

9.6         To note: Escrick Quarry Liaison Group 12 Sept 2023 – Cllr Gooblar confirmed she will be attending the meeting and will report back.

9.7          Speeding, parking, dog fouling – Speeding -  NYC has launched a consultation regarding the reduction of the speed limit from 60mph to 40 mph on Riccall Lane, Kelfield.  It was proposed and seconded to contact Riccall Parish Council to discuss a joint reply to the consultation.  Kelfield Parish Council welcomes the reduction but shares concerns that the safety of the road and its users would be enhanced if the reduction to 40mph is continued from Riccall Lane to Kelfield Road (all the way along from Kelfield to the village of Riccall). Kelfield Parish Council will also suggest that white lines are painted on the bends at Moor Lane junction and the bridge towards Riccall. Kelfield arish Council will reply to the NYC consultation by the closing date of 5 October 2023. Parking -   Cllr Allen to speak to local community team re parking issues.  Reminder to go in the parish magazine about parking considerately. Dog fouling – it appears to be less of an issue in recent months.

10i       Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Escrick Quarry Laison Group – As discussed at item 9.6

10ii        To note any other correspondence received after the publication of the agenda/items for circulation – one objection to short length of road being considered for the 40mph speed limit reduction on Riccall Lane, Kelfield. They advocate the 40mph limit is extended further.  Discussed at item 9.7

11        To consider matters of Finance

11.1       To consider the Statement of Accounts to 31 August 2023 – receipts and payments. The receipts were also proposed and approved as a correct record.

11.2       Accounts for Payment - It was proposed and seconded that the recent payments are approved and the clerk pays the following accounts including a new electricity bill received 11 September 2023 and reduced insurance premium payment reduction for 2023/24 as secured by the Clerk.

11.3       Banking request updated to remove former councillor and instate Cllr Goodlar as banking lead.  Banking request signed by Cllr Bell and Cllr Little.

80.595

Accounts paid / for payment

12        To consider planning applications

Applications received

12.1      ZG2023/0874/FUL - Village Farm Main Street Kelfield North Yorkshire YO19 6RG.  It is for the conversion of barn to form a dwelling and associated works and infrastructure. 12 Sept Comments required. No comments.

12.2       Applications received since circulation of Agenda (if any)

            Awaiting a decision

12.3      Planning Appeal - APP/N2739/W/23/3314016 - Yew Tree House Main Street Kelfield YO19 6RG. No comments.

            Decision Notices

12.4       2022/1388/FUL Demolition of existing redundant stable block and tack room and erection of two bedroom dormer annex at The Old Hall, Main Street, Kelfield

Refused

12.5       ZG2023/0514/DOC Discharge of condition 6 (drainage) of planning permission 2022/0443/S73 Section 73 application to vary condition 02 (approved plans) of approval 2021/0844/FUL Erection of two storey detached dwelling with associated external works granted on 24 March 2022 at The Homestead, Main Street, Kelfield

Condition decision

12.6      Z2023/0374/HPA Erection of single storey rear extension following the demolition of the existing conservatory and damp control measures, Village Barn, Main Street, Kelfield

Granted

13        Matters for the Clerk’s attention and items for the next agenda. NYC has said Kelfield is losing 4 weeks of green bin collection from 19 Dec 2023 to 12 Jan 2024, whereas other villages are losing their green waste collection from Dec through to February.  Cllr Stainthorpe to monitor collection frequency and report back.

14        Date of next meeting – The next meeting date is for an Ordinary Meeting on Monday 6 November 2023 at 7.30pm at the Kelfield Village Institute. 

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Annual Parish Meeting, Annual Meeting of the Parish Council and Ordinary Meeting 15 May 2023

The following meetings were held at Kelfield Village Institute on Monday 15 May 2023, starting at 7.30pm.  All were welcome to attend.

1. Annual Parish Meeting
2. Annual Meeting of the Parish Council
3. Ordinary Meeting of the Parish Council.

Agendas and draft minutes are attached.

1 Agenda•Annual Parish Meeting May2023Final

2 Agenda•Annual Meeting May2023FinalNS

3 Agenda Ordinary Meeting May2023FinalNS.docx

• 1. Annual Parish Meeting Minutes DRAFT May 23
• 2. Annual Meeting of the Parish Council Minutes DRAFT May 23
• 3. Ordinary PC Meeting Minutes DRAFT May 2023

Extraordinary Meeting Monday 24 April 2023

Kelfield Parish Council is holding an Extraordinary meeting on Monday 24 April 2023 commencing at 7.30pm at the KVI.

Agenda here Agenda•ExtraOrdMtgApril2024 and below.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

T Bell

Chairman of the Council         Dated 1 April 2023

AGENDA

1          To receive Apologies for absence

2          To receive Declarations of Interest/Dispensations

3          Next steps for possible future road-related and possible village projects (following on from resident feedback at the extraordinary meetings held in January and March 2023)

4          Cricket Club – amendment to the Kelfield Parish Council and Cricket Club agreement

5          Proposed closure of savings account

 *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Extraordinary Meeting and Ordinary Meeting 6 March 2023

Kelfield Parish Council held two meetings on Monday 6 March at the Kelfield Village Institute.  All were welcome.

• Extraordinary Meeting - 6.3opm to discuss any possible projects that would benefit the community.
• Ordinary Meeting - 7.30pm

Agendas are below and attached. The draft minutes for ordinary meeting is also attached.

Agenda•ExtraOrdMtgJan2023 Final

Agenda Ordinary Meeting 6 March 2023 Final NS

1. Ordinary PC Meeting Minutes DRAFT March 2023

______________________________________

Kelfield Parish Council

EXTRAORDINARY MEETING OF THE PARISH COUNCIL

Dear Councillor

I hereby give you notice that an Extraordinary Meeting of Kelfield Parish Council will be held in the Village Institute on:

Monday 6 March 2023 commencing at 6.30pm.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

T Bell

Chairman of the Council         Dated 22 February 2023

AGENDA

1          To receive Apologies for absence

2          To receive Declarations of Interest/Dispensations

3          Residents invited to raise any possible village projects that would benefit the community.

 *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

______________________________________

Kelfield Parish Council

ORDINARY MEETING

Dear Councillor,

I hereby give you notice that a meeting of Kelfield Parish Council will be held at the Kelfield Village Institute on;

Monday 6 March 2023 at 7.30pm.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

S Gibson -   Clerk to the Council Dated 22 February 2023

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

AGENDA

1             Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2              Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes
  • To read and approve the notes of the Extraordinary Meeting held on 16 January 2023
  • To read and approve the Minutes of the Ordinary Meeting held on 16 January 2023

4. Public Session (limited to 15 minutes)

4.1          Council to receive comments on agenda items or other questions/comments from electors present

5              To receive Reports (if any);

i County Councillor report - North Yorkshire County Councillor for the division of Cawood and Escrick

ii District Councillor report

iii NY Police report

6              Defibrillator update

7              Next Steps from the Traffic, speeding and parking discussion at the Extraordinary Meeting on 16 Jan 2023

8              To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1          Grey Horse Public House

8.2          Village Shield update

8.3          Flooding / Community Resilience – No minutes received since Dec 2022.

8.4          Streetlighting

8.5          No. 42 Bus update

8.6          Parking and dog fouling

8.7          Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.8          Allotments and green spaces

8.9          Road Safety Programme update (and AJ1 Funding report) and Riccall Lane speeding

8.10        NYCC Grant Application plans for community seating

8.11        Replacement of first aid kits as part of Equipment Audit at KVI

9              Correspondence received (for consideration and action where required)

News items received by email forwarded to Councillors

1. Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
2. Various YLCA Councillor training bulletins
3. YLCA website contact information emailed 03/01/23
4. Selby AVS Roll-out café – emailed 24/01/2023
5. Notice of intention to adopt 2023 (Licensing) - In accordance with the North Yorkshire (Structural Changes) Order 2022, from 1 April 2023 the North Yorkshire Council will be the sole principal authority for North Yorkshire. Emailed 24/01/2023
6. FYI- Letter from SDC regarding affordable housing. Emailed 24/02/2023
7. Email regarding Climate Change Strategy Draft for Public Consultation online meeting on Monday 13 Feb – emailed 01/02/2023 and NYCC Climate Change Strategy Consultation, closes 7 April 2023. Emailed 22/02/2023
8. Email from Transport@northyorks.gov.uk There will be no changes from April 2023 to the Monday to Saturday 42 Selby – York bus service – Emailed 01/02/2023
9. Stillingfleet Parish Council email regarding Heronby – Emailed 01/02/2023
10. The Rural Services Network in partnership with the Citizens Advice is running a Rural Cost of Living Household Survey deadline 31/03/2023. Promoted on facebook 01/02/2023
11. Digital Inclusion Network Emailed 01/02/2023
12. NYCC Grass Cutting Emailed 01/02/2023
13. To note any other correspondence received after the publication of the agenda/items for circulation

10           To consider matters of Finance

10.1        To consider the Statement of Accounts to 28 February 2023

10.2        Receipts

10.3        Accounts Paid or for Payment

11           To consider Planning Applications received

Applications

11.1        2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling. Comments by 6 February 2023.

11.2        2023/0027/HPA  Waters Edge Main Street . Erection of new front entrance and new pitched roof first floor bedroom extension over existing flat roofed garage. Comments 1 March 2023. KPC Comment extension requested to 8 March.

11.3        2023/0029/FUL. Yew Tree House, Main Street. Construction of a single storey dwelling to replace existing building. Comments 3 March. KPC Comment extension requested to 8 March.

11.4        Applications received since circulation of Agenda (if any)

Decision Notices

11.5        2022/1319/HPA 2 Council Houses, Moor End. Replace existing rear porch with a single story rear extension, replace existing front porch and outbuilding extension

Permitted

11.6        2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

Withdrawn

11.7        2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling. Comments 24 October, Granted comment extension to 8 November.

Refused

Awaiting decision

11.8        2022/0920/FUL Village Farm, Main Street. Erection of single dwelling and associated works and infrastructure following the demolition of existing barn. Comments 25 October.

11.9        2022/1223/S73 Village Farm, Main Street, Kelfield Section 73 application to vary condition 02 (approved plans) of approval 2021/1518/FUL Proposed erection of two storey extension to existing joinery workshop granted on 4 March 2022. Changes were made to the elevations by adding additional windows and doors.  Comments 21 November.

12           Matters for the Clerk’s attention and items for the next agenda

13           Date of next meeting - The next meetings (Annual Parish Meeting, Annual Meeting of the Parish Council and the Ordinary Meeting) will be on Monday 8 May 2023 from 7.30pm at the Kelfield Village Institute.   *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

_______________________________________________________________

Kelfield Parish Council MINUTES – DRAFT MINUTES                       80.578 TBC

Minutes of the Ordinary Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 6 March  2023

Present: Chairman T Bell and Cllrs N Drayton, G Little, S Finn, , R Gascoyne.

District Councillor, Cllr N Reader.

Clerk

3 Members of the public.

1             Welcome and Apologies

1.1         Welcome to all councillors, members of the public.

1.2         Apologies for Absence - Apologies received from County Councillor, J Cattanach, R Bramley.

2             Declarations of interest not already registered/Dispensation requests

2.1         None.

3. Confirmation of the Minutes

3.1         Having proposed and seconded, the Minutes of the Extraordinary Meeting held on 16 January 2023 were approved and signed by the Chairman as a correct record of the meeting.

3.2          Having proposed and seconded, the Minutes of the Ordinary Meeting held on 16 January 2023 were approved and signed by the Chairman as a correct record of the meeting.

4             Public Session

4.1         There were three members of the public present. No comments were made.

5             To receive Reports (if any)

1. i) County Councillor – None.
2. ii) District Councillor – Full Selby District Council’s February 2023 meeting did not go ahead. It has been rescheduled for 21 March 2023.  Following the Exec Meeting, the Local Plan will fall under the remit of the new North Yorkshire Council from 1 April 2023.

iii)           NY Police - no report.

6             Defibrillator update

Following an advert in the parish magazine and on Facebook, the parish council has a volunteer guardian for the defibrillator.  Cllr Drayton met the volunteer guardian and explained the monthly duties, including a monthly check of the unit and recording the check to The Circuit (a function of the British Heart Foundation).  Cllr Nigel Drayton is the deputy guardian and will be available to carry out any checks when the volunteer guardian is away. The clerk will email the volunteer guardian with details for purchasing replacement pads after the defibrillator is used.  All parish councillors and the clerk have a copy of this information. A statement about the above process will be included in the parish council’s 2022/23 Audit Accounts.

7             Next Steps from the Traffic, speeding and parking discussion at the Extraordinary Meeting on 16 Jan 2023

Following the extraordinary meetings on Monday 16 January 2023 and Monday 6 March 2023, it was agreed to hold an extraordinary meeting to discuss the next steps for both road-related and possible village projects.  Date to be confirmed.

8              To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1          Grey Horse Public House – no update.

8.2          Village Shield update – the shield is now in place. Details of the revamped shield have been included in the parish magazine.  Thanks were given to all involved in this project.

8.3          Flooding / Community Resilience –  Minutes received and circulated. No comments.

8.4          Streetlighting – the clerk is waiting for details on the two street lights out.

8.5          No. 42 Bus update – there will be no change to the Saturday service from 1 April 2023.

8.6          Parking and dog fouling – no new updates.

8.7          Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). Noted.

8.8          Allotments and green spaces – it was proposed and seconded to retain the Urban Highways Grass cutting Service.

8.9          Road Safety Programme update (and AJ1 Funding report) and Riccall Lane speeding – Most of the road saft improvements have now been made, with the exception of  the rumble strips on the Stillingfleet entrance to the village.  The clerk to follow up with North Yorkshire Council on this and the proposed Riccall Lane consultation. The AJ1 report will be completed once the parish council has received the invoice for the road safety works.

8.10        NYCC Grant Application plans for community seating – it was proposed and seconded to put on hold, pending discussion of possible projects at a separate extraordinary meeting (date tbc).

8.11        Replacement of first aid kits as part of Equipment Audit at KVI – kits are still in place, new ones to be replaced by Cllr Bell.

9. Correspondence received (for consideration and action where required)

News items received by email forwarded to Councillors

80. Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS. Noted.            579 TBC
81. Various YLCA Councillor training bulletins – Cllr Bell to attend traffic management training.
82. YLCA website contact information emailed 03/01/23. Noted.
83. Selby AVS Roll-out café – emailed 24/01/2023.
84. Notice of intention to adopt 2023 (Licensing) - In accordance with the North Yorkshire (Structural Changes) Order 2022, from 1 April 2023 the North Yorkshire Council will be the sole principal authority for North Yorkshire. Emailed 24/01/2023.
85. FYI- Letter from SDC regarding affordable housing. Emailed 24/02/2023. Clerk to invite Rural Housing Enabler for SDC to a future Kelfield Parish Council Meeting.
86. Email regarding Climate Change Strategy Draft for Public Consultation online meeting on Monday 13 Feb – emailed 01/02/2023 and NYCC Climate Change Strategy Consultation, closes 7 April 2023. Emailed 22/02/2023.
87. Email from Transport@northyorks.gov.uk There will be no changes from April 2023 to the Monday to Saturday 42 Selby – York bus service – Emailed 01/02/2023. Noted.
88. Stillingfleet Parish Council email regarding Heronby – Emailed 01/02/2023.
89. The Rural Services Network in partnership with the Citizens Advice is running a Rural Cost of Living Household Survey deadline 31/03/2023. Promoted on facebook 01/02/2023.
90. Digital Inclusion Network Emailed 01/02/2023.
91. NYCC Grass Cutting Emailed 01/02/2023. Discussed at Item 8.8.
92. To note any other correspondence received after the publication of the agenda/items for circulation. None.

10           To consider matters of Finance

10.1        To consider the Statement of Accounts to 28 February 2023. Proposed and approved as a correct record.

10.2        Receipts. Proposed and approved as a correct record.

10.3       Accounts Paid or for Payment and financial considerations.  It was proposed and seconded that the recent payments are approved and the clerk pays the following accounts.

In terms of financial considerations, the clerk raised the on-going financial concerns facing the parish council in the current climate, and like other parish council are facing depleting reserves each year.  In the short-term it was proposed and seconded to transfer £500 from the savings account to current account to ensure monies are available to cover invoice payments for March and April 2023.  Looking to the medium and longer-term it was proposed and seconded that street lighting, which is the parish council’s largest expenditure, is reviewed.  The clerk will get some preliminary financial information with regards to street lighting for this discussion.  Street lighting and any other possible cost savings or income generation ideas will be discussed at the July 2023 ordinary meeting.  All other non-urgent issues will moved for discussion at the ordinary meeting September 2023.

ACCOUNTS PAID OR FOR PAYMENT 6 March 2023

The above accounts were approved as being paid / for payment.

11           To consider Planning Applications received                                                                                                        80.580 TBC

Applications

11.1        2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling. Comments by 6 February 2023. No Comments.

11.2        2023/0027/HPA  Waters Edge Main Street . Erection of new front entrance and new pitched roof first floor bedroom extension over existing flat roofed garage. Comments 1 March 2023. KPC Comment extension requested to 8 March. No Comments.

11.3        2023/0029/FUL. Yew Tree House, Main Street. Construction of a single storey dwelling to replace existing building. Comments 3 March. KPC Comment extension requested to 8 March. No Comments.

11.4        Applications received since circulation of Agenda (if any). None.

Decision Notices

11.5        2022/1319/HPA 2 Council Houses, Moor End. Replace existing rear porch with a single story rear extension, replace existing front porch and outbuilding extension

Permitted

11.6        2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

Withdrawn

11.7        2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling. Comments 24 October, Granted comment extension to 8 November.

Refused

Awaiting decision

11.8        2022/0920/FUL Village Farm, Main Street. Erection of single dwelling and associated works and infrastructure following the demolition of existing barn. Comments 25 October.

11.9        2022/1223/S73 Village Farm, Main Street, Kelfield Section 73 application to vary condition 02 (approved plans) of approval 2021/1518/FUL Proposed erection of two storey extension to existing joinery workshop granted on 4 March 2022. Changes were made to the elevations by adding additional windows and doors.  Comments 21 November.

12           Date of next meeting - An Extraordinary meeting will be held on Monday 24 April at 7.30pm at the Kelfield Village Institute, to discuss both road-related and possible village projects.  The next ordinary meeting with be on Monday 15 May 2023 at 7.30pm at the Kelfield Village Institute.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance

with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in

paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Extraordinary and Ordinary Meeting - Monday 16 January 2023

On Monday 16 January 2023 Kelfield Parish Council held two meetings -

At 6.30pm - an Extraordinary Meeting to discuss residents' concerns about traffic, speeding and parking in the village.

At 7.30pm - Ordinary Meeting at 7.30pm.

All members of the public were welcome to attend either meeting, by emailing the clerk at kelfieldpcouncil@gmail.com

Please see agendas below and attached and the draft minutes from the ordinary meeting.

Agenda•ExtraOrdMtgJan2023 Final.docx

Agenda Ordinary Meeting Final NS 2023.docx

Extraordinary Meeting Jan 2023 Traffic Speeding and Parking

1. Ordinary PC Meeting Minutes DRAFT Jan 2023.docx

• Parish Council Meetings

Extraordinary Precept Meeting 5 December 2022

The last meeting was the extraordinary precept meeting and it was held on Monday 5 December 2022 at Kelfield Village Institute, starting at 7.30pm.  All members of the public were welcome to attend.

Kelfield Parish Council

AGENDA

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

Agenda and draft minutes below and attached.

               Precept Meeting Agenda 5 Dec 2022 Final NS

Dec Precept Meeting 5 Dec 2022 Minutes DRAFT

                AGENDA

1             Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2              Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

3              Defibrillator

4              NYCC Grant Application community seating

5              Equipment Audit at KVI

6              Approval of (NJC) National Salary Awards

6.1          National Salary Award 2021 -22

6.2          National Salary Award 2022-23

7              To Receive the Statement of Accounts to 30 November 2022

7.1          Statement of Income and Expenditure

7.2          Balances

8              Budget Considerations for 2023-24

8.1          Payments

8.2          Receipts

8.3          Income generation

9              Precept for 2023-24

To consider correspondence from SDC Taxation, Benefits & Debt Team Leader.

10           Accounts for payment

11           Planning Applications

                Applications

11.1        None

11.2        Applications received since circulation of Agenda (if any)

Awaiting decision

11.3        2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

11.4        2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling.

11.5        2022/0920/FUL Village Farm, Main Street. Erection of single dwelling and associated works and infrastructure following the demolition of existing barn.

11.6        2022/1223/S73 Village Farm, Main Street, Kelfield Section 73 application to vary condition 02 (approved plans) of approval 2021/1518/FUL Proposed erection of two storey extension to existing joinery workshop granted on 4 March 2022. Changes were made to the elevations by adding additional windows and doors

12           Matters for the Clerk’s attention and items for the next agenda

13           Date of next meeting - TBC 9 or 16 January 2023 at 7.30pm at the Kelfield Village Institute.  *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

________________________________________

Kelfield Parish Council DRAFT

Minutes of the Extraordinary meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 5 December 2022.

Present:

Cllr T Bell, Chairman in the Chair, Cllrs N Drayton, K Gooblar, and G Little

The Clerk.

No members of the public.

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting. None.
• To receive Apologies and approve reasons for absence – Cllrs Gascoyne, Bramley and Finn.

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests. None.

3          Defibrillator

It was agreed the Cllr Drayton would contact the contractor regarding the recent attempted use of the defibrillator. Cllr Drayton will report back at the January 2023 meeting.

4          NYCC Grant Application community seating

It was proposed and seconded that Cllr Little cost up options for village seating and report back at the January 2023 meeting.

5          Equipment Audit at KVI

Cllr Bell will complete the audit by 16 December 2022.

6          Approval of (NJC) National Salary Awards

6.1       National Salary Award 2021 -22. It was proposed and seconded that the clerk’s salary pay award is made.

6.2       National Salary Award 2022-23. It was proposed and seconded that the clerk’s salary pay award is made.

7          To Receive the Statement of Accounts to 30 November 2022

7.1       Statement of Income and Expenditure. Proposed and seconded as a correct record.

7.2       Balances. Proposed and seconded as a correct record.

8          Budget Considerations for 2023-24

8.1       Payments – the following items were proposed and met consensus that they be included in the budget for 2023/4.

Please note:

1) Amounts are excluding VAT.

2) Capital projects (LED replacements) are based on current works carried out and projected work required up to end of 2022-23. Works in 2022-23 are invoiced and paid from 2023-24 budget.

3) Street lighting – due to the global energy crisis and merger of Eon Business with Npower Business Solutions, it was proposed and seconded to increase the street lighting electricity budget to £1,385 for 2023-24.  It was proposed and seconded to look at any costs savings associated street lighting energy and movement to LED bulbs.

4) Loans, Capital spending and Other considerations - The parish council will continue with its staged replacement of SOX street light lanterns to LED lanterns.

8.2       Receipts / Income generation

Allotment rent to be reviewed at the January 2023 The cricket club rent will remain the same for 3 years as agreed at the September 2022 Meeting

Other income / Balances - Parish Councils have traditionally been recommended by the District Auditor to maintain a minimum balance equivalent to six month’s precept. But in the 2018-19 YLCA White Rose Update it stated that “It is generally accepted that general (ie unmarked) revenue reserves usually lie within the range of three to twelve months of gross expenditure. It is expected that due to rising general costs and the increasing street lighting costs, the end of year balance is depleting each year and is likely fall below the lower end of this recommendation by the end of 2023-24.

9          Precept for 2023-24

To consider correspondence from SDC Taxation, Benefits & Debt Team Leader. It was agreed by Councillors that the Rate Levy set for 2023-24 should be raised in order to cover some of the rising forecast costs on the Council’s finances. This results in a Precept of £6,600.00, this sum being divided by 170.69 Band D equivalent properties in the parish for 2023-24, resulting in a Council Tax Levy of £38.67 per household per annum.

It having been moved and seconded, it was Resolved: that the Council set a Precept of £6,600.00 for the year 2023-24.

10        Accounts for payment

Having been proposed and seconded, it was resolved that the following accounts be paid;

11        Planning Applications

            Applications

11.1     None

11.2     Applications received since circulation of Agenda (if any).

2022/1319/HPA  2 Council Houses, Moor End, Kelfield - Replace existing rear porch with a single story rear extension, replace existing. No objections.

Awaiting decision

11.3     2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

11.4     2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling.

11.5     2022/0920/FUL Village Farm, Main Street. Erection of single dwelling and associated works and infrastructure following the demolition of existing barn.

11.6     2022/1223/S73 Village Farm, Main Street, Kelfield Section 73 application to vary condition 02 (approved plans) of approval 2021/1518/FUL Proposed erection of two storey extension to existing joinery workshop granted on 4 March 2022. Changes were made to the elevations by adding additional windows and doors

12        Matters for the Clerk’s attention and items for the next agenda

12.1     It was proposed and seconded that the parish council holds an extraordinary meeting on 16 January at 6.30pm for Kelfield residents to share their views on traffic, speeding and parking, meeting to be led by Cllr Bell.

It was also agreed that the March 2023 meeting will focus on village projects and requirements, led by Cllr Gooblar.

13        Date of next meeting

Extraordinary Meeting – Monday 16 January 2023 at 6.30pm at the Kelfield Village Institute.

Ordinary Meeting - Monday 16 January 2023 at 7.30pm at the Kelfield Village Institute.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Ordinary Meeting 7 November 2022

The last Ordinary Meeting was held on Monday 7 November 2022 at 7.30pm in the Kelfield Village Institute. All members of the public were welcome.

Please see agenda and draft minutes attached and below.

Agenda Ordinary Meeting FINAL NS Nov2022

1. Ordinary PC Meeting Minutes DRAFT MINUTES Nov 2022

Kelfield Parish Council

ORDINARY MEETING

I hereby give you notice that a meeting of Kelfield Parish Council will be held at the Kelfield Village Institute on Monday 7 November 2022 at 7.30pm.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

Dated 1 November 2022

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

AGENDA

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes
  • To read and approve the Minutes of the Ordinary Meeting held on 26 September 2022

4. Public Session (limited to 15 minutes)

4.1      Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor report - North Yorkshire County Councillor for the division of Cawood and Escrick

ii District Councillor report

iii NY Police report

6          Local Plan Consultation and Heronby

7          Cricket Club

7.1       Signing of the Cricket Club Tenancy Agreement

7.2       Cricket club grant application plans.

8          Allotment and Green spaces updates

8.1       Allotment updates

8.2       Feasibility of a playground update

9          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

9.1       Grey Horse Public House

9.2      Village Shield – date for unveiling of the new shield

9.3       Flooding / Community Resilience – Latest minutes.

9.4       Streetlighting

9.5       No. 42 Bus update

9.6       Parking and dog fouling

9.7       Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

9.8       Remembrance Day

9.9       Road Safety Programme update (and AJ1 Funding report)

10        Correspondence received (for consideration and action where required)

News items received by email forwarded to Councillors

1. a) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
2. b) Various YLCA Councillor training bulletins
3. c) Devolution Deal for York and North Yorkshire from Cllr Cattanach including Mayor report – 5/10/22
4. d) Various briefings regarding specific parish and town council liaison meetings with North Yorkshire Council councillors and officers, to discuss progress in implementing the new North Yorkshire Council (28/30 Nov) Emailed 2/11/22
5. e) Meeting with Zoe Metcalfe North Yorkshire Police, Fire & Crime Commissioner and Asst Chief Constable Mike Walker- new date of 29 November (Emailed 2/11/22)

10a     To note any other correspondence received after the publication of the agenda/items for circulation

11        To consider matters of Finance

11.1    To consider the Statement of Accounts to 31 October 2022

11.2    Receipts

11.3    Accounts Paid or for Payment

12        To consider Planning Applications received

Applications

12.1    2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling. Comments 24 October, Granted comment extension to 8 November.

12.2    2022/0920/FUL Village Farm, Main Street. Erection of single dwelling and associated works and infrastructure following the demolition of existing barn. Comments 25 October.

12.3    2022/1223/S73 Village Farm, Main Street, Kelfield Section 73 application to vary condition 02 (approved plans) of approval 2021/1518/FUL Proposed erection of two storey extension to existing joinery workshop granted on 4 March 2022. Changes were made to the elevations by adding additional windows and doors.  Comments 21 November.

12.4    Applications received since circulation of Agenda (if any)

Decision Notices

12.5    2022/0623/FUL PROPOSAL: Yew Tree House, Main Street, Kelfield: Construction of a single storey dwelling to replace existing building.

            Refused

12.6    2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Withdrawn

Awaiting decision

12.7    2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

13        Matters for the Clerk’s attention and items for the next agenda

14        Date of next meeting - The next meeting with be on Monday 5 December 2022 at 7.30pm at the Kelfield Village Institute.  *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

_________________________________________________________________________

Kelfield Parish Council MINUTES – DRAFT MINUTES

Minutes of the Ordinary Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 7 November 2022.

Present

Chairman T Bell and Cllrs N Drayton, G Little, S Finn.

District Councillor, N Reader.

Clerk.

Welcome and Apologies

1.1          Welcome to all councillors, members of the public and Kelfield Cricket Club.

1.2          Apologies for Absence  - Apologies received from County Councillor, J Cattanach, Cllrs K Gooblar, R Bramley, R Gascoyne.

2.0          Declarations of interest not already registered/Dispensation requests

2.1          None.

3.0          Confirmation of the Minutes

3.1          Having proposed and seconded, the Minutes of the Ordinary Meeting held on 26 September 2022 were approved and signed by the Chairman as a correct record of the meeting.

4.0          Public Session

4.1          No members of the public present. An issue was raised by Cllr Drayton on behalf of a member of the public.  Cllr Drayton to ask member of the public to contact the Clerk with further information.

5.0          To receive Reports (if any)

1. i) County Councillor – None.
2. ii) District Councillor – Reiterated the call for an application for SDC Community Funding. Cllr Bell to contact Cricket Club regarding application progress.

iii)           NY Police - no report.

6              Local Plan Consultation and Heronby

6.1          As agreed at the September 2022 Parish Council meeting, Kelfield Parish confirmed it had submitted its opposition to the Heronby settlement proposal via the Local Plan Consultation.

7              Cricket Club

7.1          The tenancy was signed by the Chairman as agreed at the September 2022 Parish Council Meeting.

7.2          Cricket Club grant application plans. As per Item 5ii.

8              Allotment and Green spaces updates

8.1          Allotment updates – None.

8.2          Feasibility of a playground update – None as no ideal site or type of playground structure has been found yet. The parish council will investigate funding options to provide seating in the village, as supported by members of the public at the May 2022 meeting.

9              To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

9.1          Grey Horse Public House – no report.

9.2          Village Shield – date to hang the new shield to be confirmed. Winner of the shield competition to receive a voucher to be purchased by the Clerk.

9.3          Flooding / Community Resilience – no comments on the latest minutes.

9.4          Streetlighting – No update.

9.5          No. 42 Bus update – No update.

9.6          Parking and dog fouling – after some discussion it was proposed and seconded that the January 2023 meeting will focus on parking and traffic issues.

9.7          Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

9.8          Remembrance Day – two poppy wreaths will be laid in the village to mark those who have been caught in conflict.  There will be a two minute silence followed by the laying of the wreaths at the village green and the green space on Coney Hill at 11am on Friday 11 November.

9.9          Road Safety Programme update (and AJ1 Funding report) Contact from NYCC confirmed that the works will be carried out this winter, weather permitting. Awaiting dates of NYCC consultation regarding Riccall Lane speeding concerns.  The request by a member of the public to look at the 20s Plenty Campaign will be discussed as part of the parking and traffic discussion at the January 2023 meeting.

10           Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins

1. d) Various briefings regarding specific parish and town council liaison meetings with North Yorkshire Council councillors and officers, to discuss progress in implementing the new North Yorkshire Council (28/30 Nov) Emailed 2/11/22
2. e) Meeting with Zoe Metcalfe North Yorkshire Police, Fire & Crime Commissioner and Asst Chief Constable Mike Walker- new date of 29 November (Emailed 2/11/22)

The above correspondence was noted, no further action required.

10a         To note any other correspondence received after the publication of the agenda/items for circulation. None

11           To consider matters of Finance

11.1        To consider the Statement of Accounts to 31 October 2022

11.2        Receipts

Income received across the two accounts was noted;

11.3        Accounts paid / to be paid since last meeting and approval made.

It was noted that the above invoices / payments had been paid via BACS and approval given. Approval given for the wreath payment.

12           To consider Planning Applications received

Applications

12.1        2022/1034/FUL Old Hall, Main Street. Conversion of stable to dwelling. Comments 24 October, Granted comment extension to 8 November.  No comment.

12.2        2022/0920/FUL Village Farm, Main Street. Erection of single dwelling and associated works and infrastructure following the demolition of existing barn. Comments 25 October. No comment.

12.3        2022/1223/S73 Village Farm, Main Street, Kelfield Section 73 application to vary condition 02 (approved plans) of approval 2021/1518/FUL Proposed erection of two storey extension to existing joinery workshop granted on 4 March 2022. Changes were made to the elevations by adding additional windows and doors.  Comments 21 November. No comment.

12.4        Applications received since circulation of Agenda (if any)

Decision Notices

12.5        2022/0623/FUL PROPOSAL: Yew Tree House, Main Street, Kelfield: Construction of a single storey dwelling to replace existing building.

                Refused

12.6        2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Withdrawn

Awaiting decision

12.7        2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

13           Matters for the Clerk’s attention and items for the next agenda

                Date of January 2023 meeting to be confirmed at the precept meeting on 5 December 2022.

14           Date of next meeting - The next meeting with be on Monday 5 December 2022 at 7.30pm at the Kelfield Village Institute.  *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Ordinary Meeting Monday 26 September 2022 7.30pm

The last Ordinary Meeting was held on Monday 26 September 2022 at 7.30pm in the Kelfield Village Institute. All members of the public were welcome.

Agenda and Draft minutes are here and below. Agenda Ordinary Meeting FINAL New Date NS 26 Sept2022

1. Ordinary PC Meeting Minutes DRAFT Sept 2022

Kelfield Parish Council

ORDINARY MEETING

A meeting of Kelfield Parish Council will be held at the Kelfield Village Institute on Monday 26 September 2022 at 7.30pm.

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

AGENDA

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes
  • To read and approve the Minutes of the Ordinary Meeting held on 11 July 2022

4. Public Session (limited to 15 minutes)

4.1      Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor report - North Yorkshire County Councillor for the division of Cawood and Escrick

ii District Councillor report

iii NY Police report

6          Heronby – plans for a new settlement

7          Cricket Club

7.1     Cricket Club development Plans

7.2       Review of Cricket Club Tenancy Agreement

8          Allotment and Green spaces updates

8.1       Allotment updates – Cllr Bell

8.2       Registering of allotments update – Cllr Drayton

8.3       Feasibility of a playground update – Cllr Gooblar

9          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

9.1       Grey Horse Public House

9.2      Insurance Policy for 2022/23

9.3       Flooding / Community Resilience – Latest minutes.

9.4       Streetlighting

9.5       No. 42 Bus update

9.6       Parking and dog fouling

9.7       Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

9.8       Village Shield progress

9.9       Road Safety Programme update (and AJ1 Funding report)

9.10    Speed concerns on Riccall Lane (28 July update)

9.11    Option to opt out of the SAAA central external auditor appointment arrangement

9.12    Local Plan

9.13    Civility and Respect Pledge

10        Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various Yorkshire Local Council updates
5. e) Various emails regarding SDC Planning Committee Meeting dates
6. f) Citizens’ Advice Letter – Emailed 24/08/22
7. g) Various emails on the single North Yorkshire Councils
8. h) Analysis of parish precepts – Emailed 31/08/22

10a     To note any other correspondence received after the publication of the agenda/items for circulation

11        To consider matters of Finance

11.1    To consider the Statement of Accounts to 31 August 2022

11.2    Receipts

11.3    Accounts for Payment

12        To consider Planning Applications received

Applications

12.1    2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

Comments deadline has passed: 6 September 2022.

12.2    Applications received since circulation of Agenda (if any)

Decision Notices

12.3    2022/0682/HPA Riverside Main Street, Kelfield. Relocation of front entrance door, new porch canopy, glazing changes to front elevation, change of materials to exterior of building, and rear single storey Extension.

            Permitted

12.4    12.2    2022/0612/HPA Hall Garth Main Street Kelfield YO19 6RG. Single Storey Side Extension.

            Permitted

12.5    2021/1295/REM Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings at Yew Tree House, Main Street, Kelfield

            Allowed on Appeal

12.6    2022/0367/HPA The Old Barn Riccall Lane Kelfield YO19 6RE Installation of an array of photovolt/aic panels to the roof.

            Refused

Awaiting decision

12.7    2022/0623/FUL PROPOSAL: Yew Tree House, Main Street, Kelfield: Construction of a single storey dwelling to replace existing building.

12.8    2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

13        Matters for the Clerk’s attention and items for the next agenda

14        Date of next meeting - The next meeting with be on Monday 7 November 2022 at 7.30pm at the Kelfield Village Institute.  *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

Kelfield Parish Council DRAFT MINUTES

Minutes of the Ordinary Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 26 Sept 2022.

Present

Chairman T Bell and Cllrs N Drayton, G Little, S Finn, K Gooblar, R Bramley, R Gascoyne.

District Councillor, N Reader.

Clerk.

Three members of the public and Cricket Club representatives

• Welcome and Apologies

1.1       Welcome to all councillors, members of the public and Kelfield Cricket Club.

1.2       Apologies for Absence

Apologies received from County Councillor, J Cattanach

2.0       Declarations of interest not already registered/Dispensation requests

2.1       None.

3.0       Confirmation of the Minutes

3.1       Having proposed and seconded, the Minutes of the Ordinary Meeting held on 11 July 2022 were approved and signed by the Deputy Chairman (Chair for July Meeting) as a correct record of the meeting.

4.0       Public Session

4.1       Members of the public were invited to speak - objections were raised about the proposed Heronby site, as it is felt that it would destroy the rural nature and character of the district and it would have traffic consequences not only for the A19 to York and Selby but also the B1222 (and through Kelfield as an alternative route to/from Cawood, Sherburn and Leeds).  It is felt that other brownfield sites with existing local transport links are more suited to the development.  A request was made for Kelfield Parish Council consider these objections and join the 'Halt Heronby” campaign to help stop this development.

5.0       To receive Reports (if any)

1. i) County Councillor – An email update confirmed the extension of the Local Plan consultation to 5pm on 28 October.
2. ii) District Councillor – there has been no District Council meeting as the next one is on 27/09/22. Community Funding is still available for any community-based schemes.

iii)        NY Police - no report.

6          Heronby – plans for a new settlement

6.1       It was proposed and seconded that Kelfield Parish Council supports the views of local residents by opposing the proposed Heronby settlement.  Cllr Bell will contact the Chairman of Escrick Parish Council offering support to the “Halt Heronby” Action group, including a £100 contribution towards campaign costs.

7          Cricket Club

7.1       Cricket Club development Plans

The Cricket Club has moved up a league and has been required to install a generator and score box.  To house the new generator, the Cricket Club would either like to install a lean too structure to the exiting pavilion or install a 20ft container.  As the container was the preferred longer term option, Cllr Reader invited the Cricket Club to apply for Community Funding to part fund the purchase.  Proof of funds to cover the remaining costs would be required, along with the benefit to the community.  If the application is successful, the funds would need to be spent by 31 March 2023.

7.2       Review of Cricket Club Tenancy Agreement

It was agreed to renew the agreement for a further three years at £160 rental charge per annum, with affect from 1 April 2023.  The agreement will be signed by Cllr Bell and the Cricket Club.

8          Allotment and Green spaces updates

8.1       Allotment updates – The tenancy agreement has been issued for Plot 4 following the tidying up of the site and the reinstatement of the front entrance.

8.2       Registering of allotments update – No further action as it is cost prohibitive.

8.3       Feasibility of a playground update – No ideal site or type of playground structure has been found yet.

9          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

9.1       Grey Horse Public House – no report.

9.2       Insurance Policy for 2022/23 – the parish council has renewed its policy for another year.

9.3       Flooding / Community Resilience – no comments on the latest minutes.

9.4       Streetlighting – No updates.

9.5       No. 42 Bus update – Cllr Cattanach continues his work supporting the Number 42 bus.

9.6       Parking and dog fouling - no main issues to report.

9.7       Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

9.8       Village Shield progress – Cllr Gascoyne will confirm the date in November for hanging the new sign.  The design winner will be contacted regarding the unveiling of the new sign and will receive a gift voucher for the winning entry.

9.9       Road Safety Programme update (and AJ1 Funding report) Cllr Drayton to chase the delayed works.

9.10     Speed concerns on Riccall Lane (28 July update) It is expected that in early 2023 NYCC will run a consultation about the proposed speed reduction along Riccall Lane.

9.11     Option to opt out of the SAAA central external auditor appointment arrangement.  It was proposed and seconded to remain in the current arrangement.

9.12     Local Plan – new extended consultation period noted.

9.13     Civility and Respect Pledge – The Councillor Code of Conduct was adopted in July 2021, so no further action is deemed necessary.

10        Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various Yorkshire Local Council updates
5. e) Various emails regarding SDC Planning Committee Meeting dates
6. f) Citizens’ Advice Letter – Emailed 24/08/22
7. g) Various emails on the single North Yorkshire Councils
8. h) Analysis of parish precepts – Emailed 31/08/22

The above correspondence was noted, no further action required.

10a      To note any other correspondence received after the publication of the agenda/items for circulation

11        To consider matters of Finance

11.1     To consider the Statement of Accounts to 31 August 2022

11.2     Receipts

Income received across the two accounts was noted;

11.3     Accounts for Payment

It was noted that the above invoices / payments had been paid via BACS.

12        To consider Planning Applications received

Applications

12.1     2022/0714/HPA 1 - 2 Lakeside Mews, Riccall Lane, Kelfield.  Single storey extension (retrospective)

Comments deadline has passed: 6 September 2022. Noted.

12.2     Applications received since circulation of Agenda (if any)

Decision Notices

12.3     2022/0682/HPA Riverside Main Street, Kelfield. Relocation of front entrance door, new porch canopy, glazing changes to front elevation, change of materials to exterior of building, and rear single storey Extension.

            Permitted. Noted.

12.4     12.2     2022/0612/HPA Hall Garth Main Street Kelfield YO19 6RG. Single Storey Side Extension.

            Permitted. Noted.

12.5     2021/1295/REM Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings at Yew Tree House, Main Street, Kelfield

            Allowed on Appeal. Noted.

12.6     2022/0367/HPA The Old Barn Riccall Lane Kelfield YO19 6RE Installation of an array of photovoltaic panels to the roof.

            Refused. Noted.

Awaiting decision

12.7     2022/0623/FUL PROPOSAL: Yew Tree House, Main Street, Kelfield: Construction of a single storey dwelling to replace existing building.

12.8     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

13        Matters for the Clerk’s attention and items for the next agenda – no suggested items.

14        Date of next meeting - The next meeting with be on Monday 7 November 2022 at 7.30pm at the Kelfield Village Institute. 

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

POSTPONED: Ordinary Meeting Monday 12 September 2022

• Parish Council Meetings

Ordinary Meeting 11 July 2022

Kelfield Parish Council held its ordinary meeting on Monday 11 July 2022 at the Kelfield Village Institute at 7.30pm.  All were welcome.

Agenda Attached Agenda Ordinary Meeting July2022 Final NS and draft minutes attached and also below.

ORDINARY MEETING

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

AGENDA

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes
  • To read and approve the Minutes of the Annual Meeting held on 16 March 2022
  • To read and approve the Minutes of the Ordinary Meeting held on 16 March 2022

4. Public Session (limited to 15 minutes)

4.1       Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor - North Yorkshire County Councillor for the division of Cawood and Escrick. Cllr Cattanach email 06/07/22

ii District Councillor report

iii NY Police report

6          Online Banking

6.1       Online Bank Notifications

6.2       Bank Mandate

7          Allotment and Green spaces updates

7.1       Allotment updates – Cllr Bell

7.2       Registering of allotments update – Cllr Drayton

7.3       Feasibility of a playground update – Cllr Gooblar

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House

8.2       Flooding / Community Resilience - Minutes from May 2022 meeting

8.3       Streetlighting

8.4       Cricket Club Plans

8.5       No. 42 Bus update

8.6       Parking and dog fouling

8.7       Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.8       Village Shield progress

8.9       Road Safety Programme update (and AJ1 Funding report)

8.10     Speed concerns on Riccall Lane

8.11     Parish Council email accounts

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various emails regarding SDC Planning Committee Meeting dates
5. e) Several Briefings regarding parish and town council and parish meetings
6. f) Fire and Crime Commissioner for North Yorkshire meeting notes – Emailed 25/06/22
7. g) Local Government Reorganisation – Emailed 6/6/22
8. h) John Cattanach North Yorkshire restructure – Emailed 15/06/22
9. i) Notice of the Joint Annual meeting f the YLCA – Emailed 1/7/22
10. j) Resident email regarding speed on Riccall Lane – Emailed 25/06/22
11. h) Escrick Neighbourhood Development Plan 2021-2035 – Examiner Report. Emailed 06/07/22.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

10        To consider matters of Finance

10.1     Receipts

10.2     Accounts for Payment

10.3     To consider the Statement of Accounts to 30 April 2022

10.4     Grants/donations

            To approve charity payments: Stillingfleet PCC, ENS Benefice, SDC Chairman’s Charity

11        To consider Planning Applications received

Applications

11.1     2022/0367/HPA The Old Barn Riccall Lane Kelfield YO19 6RE Installation of an array of photovoltaic panels to the roof. Comments deadline has passed (17 June 2022)

11.2     2022/0612/HPA Hall Garth Main Street Kelfield YO19 6RG. Single Storey Side Extension. Comments deadline has passed (1 July 2022)

11.3     2022/0623/FUL PROPOSAL: Yew Tree House, Main Street, Kelfield: Construction of a single storey dwelling to replace existing building. Comments required by 11 July.

11.4     2022/0682/HPA Riverside Main Street, Kelfield. Relocation of front entrance door, new porch canopy, glazing changes to front elevation, change of materials to exterior of building, and rear single storey

Extension. Comments by 22 July.

11.5     Applications received since circulation of Agenda (if any)

Decision Notices

11.6     2022/0443/S73 The Homestead, Main Street. Section 73 application to vary condition 02 (approved plans) of approval 2021/0844/FUL Erection of two storey detached dwelling with associated

external works granted on 24 March 2022

Permitted

11.7     2021/0780/FUL Dovecote Barns, Main Street, Kelfield. Partial change of use of ground floor and associated car parking.

Permitted

Awaiting decision

11.8     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting - The next meeting with be on Monday 12 September 2022 at 7.30pm at the Kelfield Village Institute.  *The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

Kelfield Parish Council DRAFT

Minutes of the Ordinary Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 11 July 2022.

Present

Cllrs N Drayton Deputy Chairman – chair of the meeting, Cllrs G Little, S Finn, K Gooblar

County Councillor, J Cattanach.

.           The Clerk.

No members of the public.

• Welcome and Apologies

1.1       Welcome to all councillors and members of the public.

1.2       Apologies for Absence

Apologies received from Cllrs T Bell, Chairman; R Bramley, R Gascoyne, District Councillor, N Reader.

2.0       Declarations of interest not already registered/Dispensation requests

2.1       None.

3.0       Confirmation of the Minutes

3.1       Having proposed and seconded, the Minutes of the Annual Meeting held on 16 May 2022meeting held on 7 were approved and signed by the Deputy Chairman as a correct record of the meeting.

3.2       Having proposed and seconded, the Minutes of the Ordinary Meeting held on 16 May 2022meeting held on 7 were approved and signed by the Deputy Chairman as a correct record of the meeting.

4.0       Public Session

4.1       No members present.

5.0       To receive Reports (if any)

1. i) County Councillor –£10,000 is available in the County Councillors’ locality budget for 2022-23 for the new “Cawood and Escrick ward” to be spent over 8 villages. Cllr Cattanach has earmarked £5,000 for buses. Applications for schemes that have strong community support are welcomed.

The 42 Saturday night bus service recommenced on 25 April and the contract is for one year, no subsidy is required from the parish council for 2022/23.

All parish councils are encouraged to attend the Town Hall meetings regarding local government reorganisation.

1. ii) District Councillor – no report.

iii)        NY Police - no report.

6          Online Banking

6.1       Online Bank Notifications – Cllr Drayton to set up notifications via his mobile.

6.2       Bank Mandate – No progress from the bank.

7.0       Allotment and Green spaces Update

7.1       Allotments – Deferred Action - Cllr Bell to update regarding Plot 4.

7.2       Registering of Allotments – Deferred Action - Cllr Bell to look at the deeds and update at the next meeting.

7.3       Feasibility of a playground update – Cllr Gooblar explained that the recommended guidance for positioning playgrounds is within 30 metres and 800 metres of any residential property.  Other considerations include demand, cost, Health and Safety Inspections and proximity to main roads and rivers.  Any further action or discussion is deferred to the next meeting.

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House – No report.

8.2       Flooding / Community Resilience – Minutes from the last meeting. This was noted.

8.3       Streetlighting – LP16a needs replacing.  The costs for this work at £320 +VAT was approved.  Deferred action - Cllr Bell to look at any costs savings and update at a future meeting.

8.4       Cricket Club Plans – No update.

8.5       Bus update – As per item 5i.

8.6       Parking and Dog Fouling – No current parking concerns.  Dog fouling remains an issue.

8.7       Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

8.8       Village Shield update – Deferred update to the next meeting.

8.9       Road Safety update and AJ1 Funding report – Cllr Drayton reported no updates from NYCC.

8.10     Speed Concerns on Riccall Lane – Following contact from a resident, the clerk contacted the Highways Department at NYCC regarding the speed limit of 60 mph.  This has been passed to the NYCC Engineer. The clerk will chase this up.

8.11     Parish Council email accounts – It was agreed that parish councillors should continue with their personal email accounts for parish council use and passwords be changed annually.

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors.
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS.
3. c) Various YLCA Councillor training bulletins. It was proposed and seconded that Cllr Gooblar will attend the two training sessions on Developing Your Skills in Being a Councillor, cost of £66.80. 
4. d) Various emails regarding SDC Planning Committee Meeting dates.
5. e) Several Briefings regarding parish and town council and parish meetings.
6. f) Fire and Crime Commissioner for North Yorkshire meeting notes
7. g) Local Government Reorganisation.
8. h) John Cattanach North Yorkshire restructure.
9. i) Notice of the Joint Annual meeting of the YLCA.
10. j) Resident email regarding speed on Riccall Lane. As per item 8.10.
11. k) Escrick Neighbourhood Development Plan 2021-2035 – Examiner Report.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

            None.

10        To consider matters of Finance

10.1     Receipts

This was noted.

10.2     Accounts for Payment

            The following accounts were presented for payment by BACS or DIRECT DEBIT;

Having been proposed and seconded it was resolved: that the above accounts be paid.

10.3   To consider the Statement of Accounts to 30 June 2022. This was noted.

11        To consider Planning Applications received

Applications

11.1     2022/0367/HPA The Old Barn Riccall Lane Kelfield YO19 6RE Installation of an array of photovoltaic panels to the roof. Comments deadline has passed (17 June 2022) No comments.

11.2     2022/0612/HPA Hall Garth Main Street Kelfield YO19 6RG. Single Storey Side Extension. Comments deadline has passed (1 July 2022). No comments.

11.3     2022/0623/FUL PROPOSAL: Yew Tree House, Main Street, Kelfield: Construction of a single storey dwelling to replace existing building. Comments required by 11 July. Cllr Finn involvement noted. No comments.

11.4     2022/0682/HPA Riverside Main Street, Kelfield. Relocation of front entrance door, new porch canopy, glazing changes to front elevation, change of materials to exterior of building, and rear single storey

Extension. Comments by 22 July. Cllr Gooblar involvement noted. No comments.

11.5     Applications received since circulation of Agenda (if any) None

Decision Notices

11.6     2022/0443/S73 The Homestead, Main Street. Section 73 application to vary condition 02 (approved plans) of approval 2021/0844/FUL Erection of two storey detached dwelling with associated

external works granted on 24 March 2022

Permitted

11.7     2021/0780/FUL Dovecote Barns, Main Street, Kelfield. Partial change of use of ground floor and associated car parking.

Permitted

Awaiting decision

11.8     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

12        Matters for the Clerk’s attention and items for the next agenda – review of policies, not covered at May 2022 meetings.

13        Date of next meeting - The next meeting with be on Monday 12 September 2022 at 7.30pm at the Kelfield Village Institute.  There being no further business, the Deputy Chairman closed the meeting at 8.40pm.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• 1. Ordinary PC Meeting Minutes DRAFT Updated July 2022

Annual Parish Meeting, Annual Meeting of the Parish Council and Ordinary Meeting 16 May 2022

The following Kelfield Parish Council meetings was held at the Kelfield Village Institute at 7.30pm on Monday 16 May 2022 (replacing the previously advertised date of 9 May).  All were welcome.

• Annual Parish Meeting (1)
• Annual Meeting of the Parish Council (2)
• Ordinary Meeting (3)

Agendas and draft minutes from the meetings are below and attached.

ANNUAL PARISH MEETING (1)

AGENDA

1          Apologies for absence

2          Minutes of the Annual Parish Meeting held on 5 May 2021

3          To receive the Annual Report of the Parish Council

4          To receive the Council’s observations on its Finances for the

year 2021-22

5          To consider resolutions of which written notice have been given

6          Questions from members of the public relevant to the meeting

_____________________________

THE ANNUAL MEETING OF THE COUNCIL (2)

AGENDA

1          To Elect a Chairman for the ensuing year

2          To Receive the Chairman’s Declaration of Acceptance of Office

3          To receive Declarations of Acceptance of Office. All councillors to complete;

• Declaration of Acceptance of Office Form
• Register of Interest Form
• Declaration of Election Expenses Forms

“To resolve to permit any councillor that is unable to sign their Declaration of Acceptance of Office at this meeting, or who has not undertaken this task before this meeting, to sign their Declaration before or at the next ordinary meeting of the Council”

4          To receive Apologies for absence and Declarations of Interest/Dispensations

5          Election of Deputy Chairman

6          To appoint Representatives to outside bodies/other appointees for the year 2022-23.

6.1       Appoint Internal Auditor for next year 2022-23

6.2       Appoint two Representatives to attend YLCA branch meetings

7          Approval of the Accounts for Audit for the Year Ending 31 March 2022

7.1       To certify Kelfield Parish Council as exempt from external audit for fiscal year 2021/22.

7.2       To note the Annual Internal Audit Report for 2021/22 included at page 4 of the Annual Governance and Accountability Return 2021/22.

7.3       To approve Section 1 – Annual Governance Statement 2021/22 for Kelfield Parish Council on page 5 of the Annual Governance and Accountability Return 2021/22.

7.4       To approve Section 2 -Accounting Statements for Kelfield Parish Council on page 6 of the Annual Governance and Accountability Return 2021/22.

7.5       To approve the publication of documents required by Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities.

7.6       To approve Exercise of Public Rights dates for the 2021/22 AGAR- the accounting records for the financial year.

8          Review of Kelfield Parish Council policies – Standing Orders and Code of Conduct - circulated. Financial Regulation to be reviewed at Ordinary Meeting 16 May 2022.

9          To note the dates of meetings for the ensuing municipal year as agreed in March 2022.

ORDINARY MEETING OF THE PARISH COUNCIL (3)

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

AGENDA

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes

3.1       To read and approve the Minutes of the meeting held on 7 March 2022

4. Public Session (limited to 15 minutes)

4.1       Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor - North Yorkshire County Councillor for the division of Cawood and Escrick

ii District Councillor report

iii NY Police report

iv May election update

6          Finance Review

6.1       To approve list of payments for online banking in accordance with the Model Financial Regulations             from July 2019

6.2       Bank Mandate – removal of former clerk, removal of former councillor, addition of new councillor

7          Allotment and Green spaces updates

7.1       Allotment updates

7.2       Registering of allotments

7.3       Village Maintenance contract

7.4       Moor End / Coney Hill green space – consultation plans

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House

8.2       Flooding / Community Resilience - Minutes from their last meeting

8.3       Update from the Environment Agency Flood Warden Information Briefing in December 2021.

8.4       Cricket Club Plans

8.5       No. 42 Bus update

8.6       Streetlighting

8.7       Queen's Platinum Jubilee – planting update and beacon plans update

8.8       Parking and dog fouling

8.9       Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.10     Village Shield progress

8.11     Road Safety Programme update (and AJ1 Funding report)

8.12     Update from the May 2022 Elections if not covered under Item 5

8.13     Meeting dates for 2022/23

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various emails regarding SDC Planning Committee Meeting dates
5. e) CIL and S106 statements received 12/4/22. Nil balance.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

10        To consider matters of Finance

10.1     Receipts

10.2     Accounts for Payment

10.3     To consider the Statement of Accounts to 30 April 2022

11        To consider Planning Applications received

Applications

11.1     2022/0443/S73 The Homestead , Main Street. Section 73 application to vary condition 02 (approved plans) of approval 2021/0844/FUL Erection of two storey detached dwelling with associated

external works granted on 24 March 2022

11.2     Applications received since circulation of Agenda (if any)

Decision Notices

11.3     2021/1518/FUL VILLAGE FARM, MAIN STREET.  Erection of a new building/extension.

            Permitted

11.4     2022/0050/REM Yew Tree House - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings (resubmission of 2021/1295/REM).

            Permitted

11.5      2021/0844/FUL The Homestead , Main Street. Erection of two storey detached dwelling with associated external works

Permitted

11.6     2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

            Permitted

11.7     2021/0847/HPA Kelfield House, Moor End, Kelfield - Two storey extension to rear creating additional bedrooms

Permitted

Awaiting decision

11.8     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting - The next meeting with be on Monday 11 July 2022 at 7.30pm at the Kelfield

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in parvagraph 3 of Part 1 of Schedule 12(A) of the Act.

MINUTES

Draft minutes from the meetings on 16 May 2022.

Kelfield Annual Parish Meeting  DRAFT

Minutes of the Annual Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 16 May 2022.

Present Cllrs T Bell, Chairman; Cllrs N Drayton, R Bramley, R Gascoyne, G Little, S Finn, K Gooblar

The Clerk.

Five members of the public.

1.0          Apologies

Apologies; County Councillor, J Cattanach, District Cllr N Reader.

2.0          Minutes of the Annual Parish Meeting held on 5 May 2021

The minutes were read and agreed as a correct record of the proceedings.

Proposed N Drayton and R Bramley

3.0          Chairman’s Report

For municipal year 2021-22.

The Parish council had a busy year holding 9 meetings, including 6 ordinary meetings, the Annual Parish Meeting, the Annual Meeting of the Parish Council and a Special Precept meeting.  Due to the coronavirus the earlier meetings were held via online Zoom meetings, with a return to face to face meeting in July 2021.

The council set a Precept of £5,500.00, this sum being divided by 168.24 Band D equivalent properties in the parish for 2021-22, resulting in a Council Tax Levy of £32.69 per household per annum.

The Internal auditor gave the Council’s financial and accounting practices a clean bill of health and the council was exempt from an external audit due to its income and expenditure being below the £25k limit.

Secured funding by Kelfield Parish Council in 2020/21 for road safety improvements (AJ1 Funding £1,000 and the NYCC Cllr Musgrave’s locality budget (£850) has not yet been spent as only a few of the works have been carried out due to delays at NYCC.  These works are expected to be carried out in 2022/23.

The Parish Council continues to support the local community and organisations by giving financial support on both a regular and on-request basis.  The following groups have all benefitted during the past year; Stillingfleet PCC, ENS benefice and SDC’s Chairman’s Charity.  Kelfield Parish Council, together with other Local Parishes and groups continue to pledge their financial support for the No 42S Saturday bus service and the No 42S Sunday service although the service was suspended due to flooding and the covid pandemic.  The Saturday service resumed on 30 April 2022 and it has one year to prove there is support for its continuation.

During the year, one councillor retired from the parish council and I would like to thank them for their contribution.

I would like to thank members of the public who participate either before-hand or at the start of the meetings providing councillors with an insight on what is important to village residents.

I would thank the clerk and all councillors for their work over the past year.

4.0          To receive the Council’s observations on its finances for the year 2020-21

The council carried over a balance of £4,269.23 from the previous year with receipts of £6,778.78 payments of £7,042.66, leaving a balance of £4,005.35 at 31 March 2022.

The precept for 2021-22 was £5,500.00

General administration costs were £1,536.90 and together with staff costs of £2,373.12 this totalled £3,910.02 an increase of £455.76 on last year.

Section 137 payments amounted to £367.00 which included a £300 grant to Stillingfleet PCC to help with the upkeep of the cemetery. Other payments included a large decrease for electricity supply by moving electricity supplier and lighting repairs and replacements. VAT on payments amounted to £381.42 which is recoverable from HMRC.

Having budgeted for a precept of £5,500 the Council spent £7042.66.  This payment was mostly offset by income received from rents/interest/wayleaves/support grant, but did lead to a net decrease in the carry forward figure for this year of £263.88, a trend that we are seeing year on year, although it is less for 2021/22 due to the electricity and maintenance savings. This net decreased is expected to be much larger in 2022/23 due to the global increases on electricity prices. It should however, be noted that £1,850 of the carry forward is for the road safety project improvements.                                                                                                                                                                                       421A

The precept for 2022-23 is £6,000.00 which is £500.00 more than 2021-22.  This represents an annual rate levy of £35.04 per band D property in the Parish, representing a 9% increase from 2021-22.

5.0          Resolutions

There were no written resolutions.

6.0          Questions

There were no questions from parishioners.

The Chairman closed the meeting at 7.36pm.

________________________________________________

Kelfield Parish Council DRAFT

Minutes of the Annual Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 16 May 2022.

Present Cllrs T Bell, Chairman; Cllrs N Drayton, R Bramley, R Gascoyne, G Little, S Finn, K Gooblar

The Clerk.

Five members of the public.

• TO ELECT A CHAIRMAN

Cllr T Bell was proposed and seconded and there being no other nominations

Cllr Bell was duly elected Chairman for the year 2022-23.

• TO RECEIVE THE CHAIRMAN’S DECLARATIONS OF ACCEPTANCE OF OFFICE

Declarations of Acceptance of Office from the Chairman was received.

3.0          TO RECEIVE OF THE ALL COUNCILLORS DECLARATION OF ACCEPTANCE OF OFFICE

3.1          Declaration of Acceptance of Office forms, Register of Interest forms and Declaration of Election Expenses forms were duly received from all councillors.

4.0          APOLOGIES FOR ABSENCE AND DECLARATIONS OF INTEREST

4.1          Apologies; County Councillor, J Cattanach, District Cllr N Reader.

4.2          Cllr Bell declared that he was a trustee of the Kelfield Village Institute.

5.0          TO ELECT A DEPUTY CHAIRMAN

Cllr N Drayton was proposed and seconded and there being no other nominations

Cllr Drayton was elected Deputy Chairman for the year 2022-23.

6.0          TO APPOINT REPRESENTATIVES ON OUTSIDE BODIES

It was proposed and seconded that the following appointments be made:

6.1          Mrs C A Lee Internal Auditor for the Council for the year 2022-23

6.2          Cllr G Little and Cllr Gooblar as representatives on the YLCA Selby Branch Meetings.

7.0          TO APPROVE THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

7.1          To certify Kelfield Parish Council as exempt from external audit for fiscal year 2021/22.

Resolved that Kelfield Parish Council is exempt from external audit for the year 2021/22 as its annual turn-over does not exceed £25,000.

7.2          To note the Annual Internal Audit Report for 2021/22 included at page 4 of the Annual Governance and Accountability Return (AGAR) 2020/21.

Resolved that Annual Internal Audit Report for 2021/22 included at page 4 of the Annual Governance and Accountability Return 2020/21 be noted.

7.3          To approve Section 1 – Annual Governance Statement 2020/21for Kelfield Parish Council on page 5 of the AGAR 2021/22.

Resolved that Kelfield Parish Council approve section 1 Annual Governance Statement 2021/22for Kelfield Parish Council on page 5 of the Annual Governance and Accountability Return 2021/22.

7.4          To approve section 2 – Accounting Statements 2021/22for Kelfield Parish Council on page 6 of the AGAR 2021/22.

Resolved that Kelfield Parish Council approve Section 2 – Accounting Statements 2021/22for Kelfield Parish Council on page 6 of the Annual Governance and Accountability Return 2021/22.

7.5          To approve the publication of documents required by Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015, SI 2020/404 The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 and the Transparency Code for Smaller Authorities.

Resolved that, in accordance with the Accounts and Audit Regulations 2015, the Local Audit (Smaller Authorities) Regulations 2015, SI 2020/404 The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 and the Transparency Code for smaller Authorities, Kelfield Parish Council will publish the following documents on a public website: Certificate of exemption; Annual Internal Audit Report 2021/22; Section 1 – Annual Governance Statement 2021/22; Section 2 – Accounting Statements 2021/22, page 6; Analysis of variances; Bank Reconciliation to 31 March 2022; Notice of the period for the exercise of public rights and other information required by Regulation 15 (2), Accounts and Audit Regulations 2015.

7.6          It was proposed and seconded that the dates for the exercise of public rights are Monday 13 June 2022 to Friday 22 July 2022.

8.0          REVIEW OF KELFIELD PARISH COUNCIL POLICIES

                The Standing Orders and Code of Conduct were approved. Financial Regulation was approved at the Ordinary meeting. All other policies will be reviewed at the July 2022 meeting.

9.0          TO FIX THE DATES OF MEETINGS FOR THE ENSUING YEAR

The following dates for the meetings of the Council for the Year 2022-23 were proposed:

Monday 11 July 2022

Monday 12 September 2022

Monday7 November 2022

Monday 5 December 2022 - Special Precept Meeting

Monday 9 January 2023

Monday 6 March 2023

Monday 8 May 2022 - Ordinary and Annual Meetings

It was resolved that the above dates were agreed.   

There being no further business, the Chairman closed the meeting at 7.55 pm.

______________________________________________-

Kelfield Parish Council

Minutes of the Annual Meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 16 May 2022.

Present

Cllrs T Bell, Chairman; Cllrs N Drayton, R Bramley, R Gascoyne, G Little, S Finn, K Gooblar

District Councillor, N Reader. The Clerk.

Five members of the public.

• Welcome and Apologies

1.1          Welcome to all councillors and members of the public.

1.2          Apologies for Absence

Apologies received from County Councillor, J Cattanach.

2.0          Declarations of interest not already registered/Dispensation requests

2.1          None.

3.0          Confirmation of the Minutes

3.1          Having proposed and seconded, the Minutes of the meeting held on 7 March 2022 were approved and signed by the Chairman as a correct record of the meeting.

4.0          Public Session

4.1          Five members of the public attended the meeting to raise concerns over the possible use of the green space at Coney Hill/Moor End for a playground. Concerns included privacy, access, safeguarding, parking, pollution, environmental concerns, flooding, ongoing maintenance costs and village demand for such a facility. Concerns were also summarised in three letters received from members of the public (in attendance).

4.2          After a public request to look into the feasibility of a playground for pre-school aged children, the parish council tried to identify any additional pieces of land as potential sites for a small playground, as well as considering the areas of land it owns and any other public spaces. In addition, the parish council also encouraged residents to suggest any private land that could be considered, but no suggestions were received. There are additional pockets of land apparently not farmed, owned by people no longer living in the village but as there was a cost to identification of owners through land registry search, it was agreed to look at those pieces of land with identified ownership first. Land initially being considered includes only a limited number of locations; the landing, the village green, the cricket field and the Coney Hill/Moor End green space.

4.3          Having taken on board the views at the meeting, the parish council has agreed to revisit the official requirements for positioning a playground before any further action is taken.

5.0          To receive Reports (if any)

1. i) County Councillor – Email report received. The 42 Saturday night bus service recommenced on 25 April and the contract is for one year. £10,000 is available in the County Councillors’ locality budget for 2022-23 to be spent over 8 villages.  This is approximately £300 per parish council or community groups for schemes that have strong community support.
2. ii) District Councillor – The District Councillor invited interest for capital funding for small community projects, for capital projects, such as the purchase of any equipment.  This scheme can be applied for by community groups as well as the parish council.

iii)           NY Police - no report.

6.0          Finance Review

6.1          APPROVED - It was proposed and seconded that the parish council approves its Financial Regulation policy which includes a move to BACS payments, where appropriate.  Each transaction type and amounts were approved by the every councillor. BACS (and DIRECT DEBIT) payments will be administered by the Clerk and can approve transactions within a 10% increase of the agreed amount.   As a financial check, the full list of BACS payments will be approved as part of the Accounts for Payment at the following parish council meetings.  Cllr Drayton will set up transaction alerts on the banking system and will regularly review the bank accounts.

6.2          Bank Mandate – one former councillor and former clerk were requested to be removed from the mandate.  One new councillor requested to be added.  Signatures received.

7.0          Allotment and Green spaces Update

7.1          Allotments - A quarter plot (Plot 3C) is now available and is being offered to a resident on the waiting list. Cllr Bell will follow up with plans regarding reinstating access and the removal of buildings on Plot 4.

7.2          Registering of Allotments - Cllr N Drayton advised that the registering the allotments with the Land Registry would require a solicitor.  Cllr Bell to look at the deeds and update at the next meeting.

7.3          Village Maintenance Contract - It was proposed and seconded that the frequency of maintenance is increased slightly where safety may be an issue and reduced in other areas, such as the village signs, to avoid the need to increase the annual maintenance costs.

7.4          Moor End Green Space – Three letter from members of the public were received. See Agenda Item 4 – Public Session.

8              To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1          Grey Horse Public House – No report.

8.2          Flooding / Community Resilience – Minutes from the last meeting. This was noted.

8.3          Environment Agency Briefing update – No report.

8.4          Cricket Club plans – No update.

8.5          No. 42 Bus update – Update at Item 5i.

8.6          Streetlighting – LP16a been replaced with an LED bulb but is still awaiting contractor work. This was noted. Cllr Bell to look at any costs savings and update at the next meeting.

8.7          Queen's Platinum Jubilee – 2 June 2022 –Cllr Gascoyne planted two trees to mark the Queen’s Platinum Jubilee on Sunday 13 March and Cllr Drayton will put in the tree plaque stakes this week.  The Beacon would not be lit due to availability and lack of other events coinciding with the platinum jubilee.

8.8          Parking and Dog Fouling – No updates.

8.9          Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

8.10        Village Shield update –Cllr Bell will discuss plans for installing the shield.  This was noted.

8.11        Road Safety update and AJ1 Funding report – Cllr Drayton reported no updates from NYCC.

8.12        May Elections – See Item 5.

8.13       Meeting dates – See Meeting (2) 15/5/22, Item 9.

9              Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various emails regarding SDC Planning Committee Meeting dates
5. e) CIL and S106 statements received 12/4/22. Nil balance. This was noted.

9a           To note any other correspondence received after the publication of the agenda/items for circulation – See Item 4.

10           To consider matters of Finance

10.1        Receipts

This was noted.

10.2        Accounts for Payment

                The following accounts were presented for payment by BACS or DIRECT DEBIT;

Having been proposed and seconded it was resolved: that the above accounts be paid.

10.3     To consider the Statement of Accounts to 30 April 2022. This was noted.

11           To consider Planning Applications received

Applications

11.1        2022/0443/S73 The Homestead , Main Street. Section 73 application to vary condition 02 (approved plans) of approval 2021/0844/FUL Erection of two storey detached dwelling with associated

external works granted on 24 March 2022. No comments.

11.2        Applications received since circulation of Agenda (if any) – Appeal Notice for Yew Tree House. No comments.

Decision Notices

11.3        2021/1518/FUL VILLAGE FARM, MAIN STREET.  Erection of a new building/extension.

                Permitted

11.4        2022/0050/REM Yew Tree House - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings (resubmission of 2021/1295/REM).

                Permitted

11.5         2021/0844/FUL The Homestead , Main Street. Erection of two storey detached dwelling with associated external works

Permitted

11.6        2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

                Permitted

11.7        2021/0847/HPA Kelfield House, Moor End, Kelfield - Two storey extension to rear creating additional bedrooms

Permitted

Awaiting decision

11.8        2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

12           Matters for the Clerk’s attention and items for the next agenda – review of policies, not covered at May 2022 meetings.

13           Date of next meeting - The next meeting with be on Monday 11 July 2022 at 7.30pm at the Kelfield Village Institute.  There being no further business, the Chairman closed the meeting at 9.50pm.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• (1) Agenda•Annual Parish Meeting May2022 FINAL
• (2) Agenda•Annual Meeting May2022 FINAL
• (3) Agenda Ordinary Meeting May2022 FINAL
• 1. Annual Parish Meeting Minutes DRAFT May 22
• 2. Annual Meeting of the Parish Council Minutes DRAFT May 22
• 3. Ordinary PC Meeting Minutes DRAFT2 May 2022

Ordinary Meeting on Monday 7 March 2022 7.30pm

The Ordinary Parish Council meeting was held on Monday 7 March 2022 at Kelfield Village Institute, starting at 7.30pm.  All members of the public were welcome to attend.

The agenda and draft minutes are below or can be read via the attached

 Agenda Ordinary MeetingMarch2022 Final

Ordinary PC Meeting Minutes Draft March 2022

Kelfield Parish Council

ORDINARY MEETING OF THE PARISH COUNCIL

Dear Councillor,

I hereby give you notice that a meeting of Kelfield Parish Council will be held at Kelfield Village Institute on Monday 7 March 2022 commencing at 7.30pm.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

Clerk to the Council    Dated 18 February 2022

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

            AGENDA

1          Welcome and Apologies:

• Chair to welcome Councillors and members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes

3.1       To read and approve the Minutes of the meeting held on 10 January 2022

4. Public Session (limited to 15 minutes)

4.1       Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor – Briefings by Cllr Musgrave.

ii District Councillor report

iii NY Police report

6          Online Banking

6.1       To approve list of payments for online banking in accordance with the Model Financial Regulations             from July 2019.

7          Allotment and Green spaces updates

7.1       Allotment Inspection update

7.2       Allotment membership

7.3       Registering of allotments

7.4       Village Maintenance contract

7.5       Moor End / Coney Hill green space

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House

8.2       Flooding / Community Resilience - Minutes from their last meeting on 31 Jan 2022 - Emailed 14/01/2022

8.3       Update from the Environment Agency Flood Warden Information Briefing in December 2021.

8.4       Defibrillator battery replacement – replacement due May 2022.

8.5       Cricket Club Plans

8.6       No. 42 Bus update

8.7       Streetlighting

8.8       Queen's Platinum Jubilee – planting update and beacon plans update

8.9       Parking and dog fouling

8.10     Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.11     Village Shield progress

8.12     Road Safety Programme update (and AJ1 Funding report)

8.13     Parish Liaison Meeting -16 February 2022

8.14     Civility and Respect Project

8.15     May 2022 Elections

8.16     Meeting dates 2022/23

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various emails regarding SDC Planning Committee Meeting dates
5. e) Local Government Review updates
6. f) Escrick Neighbourhood Development Plan Submission Consultation - 21 February to 4 April 2022. Emailed 21/2/22.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

10        To consider matters of Finance

10.1     Receipts

10.2     Accounts for Payment

10.3     To consider the Statement of Accounts to 28 February 2022

11        To consider Planning Applications received

Applications

11.1     2021/1518FUL VILLAGE FARM, MAIN STREET.  Erection of a new building/extension  – Consultation: The deadline for comments has passed: 1 February 2022

11.2     2022/0050/REM Yew Tree House - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings (resubmission of 2021/1295/REM). The deadline for comments has passed: 28 February 2022.

11.3     Applications received since circulation of Agenda (if any)

Decision Notices

11.4     2021/0847/HPA Two storey extension to rear at Kelfield House, Moor End, Kelfield

Permitted

Awaiting decision

11.5     2021/1295/REM Amended plans for Yew Tree House, Main Street, Kelfield – Updated plans which reduces the vehicular accesses off Main Street to two in total. Plans emailed 23/12/21. Consultation ended 5/1/22

11.6     2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

11.7     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Withdrawn

11.8     2021/1067/HPA Villino, 3 Lakeside Mews, Riccall Lane. - Erection of detached double garage

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting

13.1     The next meetings are the Annual Parish Meeting, the Annual Meeting of the Parish Council and an ordinary meeting and they will be held on Monday 9 May 2022.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

Kelfield Parish Council DRAFT

DRAFT Minutes of the Ordinary meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 7 March 2022.

Present:          Cllrs T Bell, Chairman; Cllrs N Drayton, R Gascoyne, S Finn and G Little.

District Cllr N Reader.

The Clerk

1 Member of the public.

• Welcome and Apologies

1.1       Welcome to all.

1.2       Apologies for Absence

Apologies received from County Councillor, R Musgrave and Cllrs Bramley and Lister.

2.0       Declarations of interest not already registered/Dispensation requests

2.1       None.

3.0       Confirmation of the Minutes

3.1       Having proposed and seconded, the Minutes of the meeting held on 10 January 2022 were approved and signed by the Chairman as a correct record of the meeting.

4.0       Public Session

4.1       No items were raised

5.0       To receive Reports (if any)

1. i) County Councillor – None.
2. ii) District Councillor – The Local Plan Consultation has been put back to June until after the elections. SDC has frozen their proportion of the Council Tax.

iii) NY Police - no report.

6.0       Online Banking

6.1       It was proposed and seconded that the parish council moves to BACS payments, where appropriate, and to trial its first BACS payments (£160 to Landscape Seeding Services) to test the bank’s approval/notification system.  A full list of payments for BACS, Direct Debit and cheque payment as well as Kelfield’s Model Financial Regulations will be approved at the May 2022 parish council meeting.

7.0       Allotment and Green spaces Update

7.1       Allotment Inspection – Following the inspection of the allotments on 1 March 2022, the majority of plots are in a good state of repair.  Where necessary, the clerk will write to allotment tenants to discuss their future plans.

7.2       Registering of Allotments - Cllr N Drayton has started the process of registering the allotments with the Land Registry.

7.3       Village Maintenance Contract - Cllrs Bell, Gascoyne and Little reviewed the village maintenance requirements in January 2022. It was proposed and seconded that maintenance is increased slightly on safety and atheistic grounds. Landscape Seeding Service will submit a revised cost for the work and this will be discussed at the May parish council meeting.

7.4       Moor End Green Space – this area of land is owned by Selby District Council.  Cllr Little to contact them regarding the possible use of the area for play area for younger children.

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House – No report.

8.2       Flooding / Community Resilience – Report from 31 January. This was noted.

8.3       Environment Agency Briefing update – Deferred to May 2022.

8.4       Defibrillator - battery replacement completed by Harvey Kemp in March 2022.  The battery pack will need changing by 1 February 2026.

8.5       Cricket Club plans - The cricket club’s new secretary will progress any plans for installing an electricity supply to the ground.

8.6       No. 42 Bus update – Several parishioners have enquired about the suspended Saturday night and Sunday Bus Service.  The parish council is waiting to hear about future plans from Arriva.

Emergency Flooding timetable – The clerk to request direct updates from Arriva when an Emergency Flooding timetable is put in place.

8.7       Streetlighting – LP9 on Moor End is still waiting for its replacement to an LED light bulb system and LP16a has not been repaired yet. This was noted.

            The council proposed and seconded to remain with its existing energy supplier as providers are not quoting for new business customers at this current time.

8.8       Queen's Platinum Jubilee – 2 June 2022 – Following permission to plant on the village green and on the grass area at the end of Moor End/Coney Hill, Cllr Gascoyne will plant two trees to mark the Queen’s Platinum Jubilee on Sunday 13 March. Cllr Bramley will light the Beacon to mark the event on 2 June 2002 if there is enough village interest in marking the event.

8.9       Parking and Dog Fouling – There are a couple of areas where parking is not considerate for other road and pavement users so the clerk will make a request via the parish magazine for more courteous parking and leaflets could be distributed, where necessary.

8.10     Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

8.11     Village Shield update –Cllr Bell will receive the new shield in the next few weeks and will agree a date to have it installed.  This was noted.

8.12     Road Safety update and AJ1 Funding report – Cllr Drayton is waiting for confirmation of the dates for the road safety improvements.  The additional funding offered by Cllr Musgrave at the parish council January 2022 will no longer be required to fund the works as the work is expected to come in at around £1,850 which has already been secured from the AJ1 Funding scheme and the Locality Budget.

8.13     Parish Liaison Meeting – Cllr Little gave an update on the course of action for the forthcoming elections in May.  The clerk will send out nomination forms for parish councillors to complete.  This was noted.

8.14     Civility and Respect Project – Kelfield Parish Council adopted the Model Code of Conduct 2020 in July 2021. This was noted.

8.15     May elections – As noted under item 8.13.

8.16     Meeting dates for 2022/23 - The clerk to confirm meeting dates with the KVI and then circulate to the parish council. Rental of the KVI will increase from 2022/23. This was noted.

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors. This was noted.
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS. This was noted.
3. c) Various YLCA Councillor training bulletins. This was noted.
4. d) Various emails regarding SDC Planning Committee Meeting dates. This was noted.
5. e) Local Government Review Updates. This was noted.
6. f) Escrick Neighbourhood Development Plan Submission Consultation This was noted.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

None.

10        To consider matters of Finance

10.1     Receipts –

            This was noted.

10.2a   Accounts for Payment

            The following accounts were presented for payment;

£                              VAT         Excl. VAT

S Gibson Reimbursement for The Cybermill Invoice 3224 Annual Hosting                                             60.00                     10.00         50.00

S Gibson Reimbursement for The Cybermill Invoice 3226 web domain name                                       24.00                       4.00          20.00

S Gibson Reminbursement for HeartSafe Defibrillator Pack                                                                       126.75                     19.80        106.95

Landscape Seeding Service Village Maintenance Oct 2020 to Oct 2021                                                  960.00                   160.00      800.00

Yorkshire Local Councils Association Annual Conference G Little                                                              40.00

Landscape Seeding Services – Jubilee Trees BY BACS ONLINE TRANSFER                                              120.00

S Gibson Feb 2022 Salary                                                                                                                                   As agreed

S Gibson March 2022 Salary                                                                                                                              As agreed

NEST Pension DIRECT DEBIT Feb 2022                                                                                                            13.44

HMRC payment Q4 Months 10 to 12 DIRECT DEBIT                                                                                    115.20

Sub-total                                                                                                                                                            1,751.23

Having been proposed and seconded it was resolved: that the above accounts be paid.

10.3     To consider the Statement of Accounts to 28 February 2022.

This was noted.

11        To consider Planning Applications received

Applications

11.1     2021/1518FUL VILLAGE FARM, MAIN STREET.  Erection of a new building/extension  – Consultation: The deadline for comments has passed: 1 February 2022

11.2     2022/0050/REM Yew Tree House - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings (resubmission of 2021/1295/REM). The deadline for comments has passed: 28 February 2022.

11.3     Applications received since circulation of Agenda (if any)

Decision Notices

11.4     2021/0847/HPA Two storey extension to rear at Kelfield House, Moor End, Kelfield

Permitted

Awaiting decision

11.5     2021/1295/REM Amended plans for Yew Tree House, Main Street, Kelfield – Updated plans which reduces the vehicular accesses off Main Street to two in total. Plans emailed 23/12/21. Consultation ended 5/1/22

11.6     2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

11.7     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Withdrawn

11.8     2021/1067/HPA Villino, 3 Lakeside Mews, Riccall Lane. - Erection of detached double garage

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting

13.1     The next meetings are the Annual Parish Meeting, the Annual Meeting of the Parish Council and an ordinary meeting and they will be held on Monday 9 May 2022. There being no further business, the Chairman closed the meeting at 8.58pm.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Parish Council Meetings

Ordinary Meeting Monday 10 January 2022

The Ordinary Parish Council meeting was held on Monday 10 January 2022 at Kelfield Village Institute, starting at 7.30pm.  All members of the public were welcome to attend,.

The agenda and final minutes are below.

____________________________________________________________________________

I hereby give you notice that a meeting of Kelfield Parish Council will be held at the Kelfield Village Institute on Monday 10 January 2022 commencing at 7.30pm.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

Clerk to the Council    Dated 2 January 2022

Public Session

Please note that prior notification is required for the use of recording devices of any kind during the Meeting including mobile phones, video cameras etc, to enable reasonable facilities to be provided.

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

            AGENDA

1          To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

3          Confirmation of the Minutes

3.1       To read and approve the Minutes of the meeting held on 8 November 2021

3.2       To read and approve the Minutes of the precept meeting held on 6 December 2021

4          Public Session (limited to 15 minutes)

4.1       Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any)

1. i) County Councillor
2. ii) District Councillor

iii) NY Police.

6          Road safety funding update

7          Green spaces updates

7.1       Registering of allotments - fees

7.2       Land registry fee

7.3       Maintenance contract

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House

8.2       Flooding / Community Resilience - Minutes from their last meeting on 22 November 2021 - Emailed 02/01/2022

8.3       Update from the Environment Agency Flood Warden Information Briefing in December 2021.

8.4       Defibrillator battery replacement – replacement due May 2022.

8.5       Cricket Club Plans

8.6       No. 42 Bus update

8.7       Streetlighting

8.8       Queen's Platinum Jubilee plans for 2 June 2022

8.9       Parking and dog fouling

8.10     Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.11     Village Shield progress

8.12     Allotments

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various emails regarding SDC Planning Committee Meeting dates
5. e) Information Commissioner – Email Certificate and confirmation of payment for cover up to 8 Jan 2023 was received on 23/12/21
6. f) NY Police Fire and Crime Commissioner Survey closes on 13 Jan 2022 – Emailed 10/12/21.

- Precept consultation 2021 / 2022 – consultation on the precept for Police, Fire and Rescue

1. g) Presentation on the upcoming unitary authority from YLCA -Emailed 10/12/21 and FAQs following LGR councils and parish meetings Emailed 17/12/21

9a        To note any other correspondence received after the publication of the agenda/items for circulation

10        To consider matters of Finance

10.1     Receipts

10.2     Accounts for Payment

10.3     To consider the Statement of Accounts to 31 December 2021

11        To consider Planning Applications received

Applications

11.1     See 11.4

11.2     Applications received since circulation of Agenda (if any)

Decision Notices

11.3     None

Awaiting decision

11.4     2021/1295/REM Amended plans for Yew Tree House, Main Street, Kelfield – Updated plans which reduces the vehicular accesses off Main Street to two in total. Plans emailed 23/12/21. Consultation ended 5/1/22

11.5     2021/1067/HPA Villino, 3 Lakeside Mews, Riccall Lane. - Erection of detached double garage

11.6     2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

11.7     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting

13.1     The next meeting is an ordinary meeting and will be held on Monday 7 March 2022.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

________________________________________________--

Kelfield Parish Council DRAFT

Minutes of the Ordinary meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 10 January 2022.

Present:   Cllrs T Bell, Chairman; Cllrs N Drayton, R Gascoyne, S Finn, S Lister, R Bramley and G Little.

County Councillor, R Musgrave

District Cllr N Reader.

The Clerk

3 Members of the public.

• Welcome and Apologies

1.1    Welcome to all.

1.2   Apologies for Absence

None.

2.0   Declarations of interest not already registered/Dispensation requests

2.1    None.

3.0   Confirmation of the Minutes

3.1    Having proposed and seconded, the Minutes of the meeting held on 8 November 2021 were approved and signed by the Chairman as a correct record of the meeting.

3.2    Having proposed and seconded, the Minutes of the precept meeting held on 6 December 2021 were approved and signed by the Chairman as a correct record of the meeting.

4.0   Public Session

4.1    The following issues were raised;

1) Concerns about any future plans for developing the former Lake and Orchard Nursing Home.

2) Concerns about the character and siting of the housing plots under Planning Application 2021/1295/REM (Amended plans) for Yew Tree House, Main Street. Members agreed to discuss any action under Item 11.

5.0   To receive Reports (if any)

2022. i) County Councillor – There will be an election in May 2022. It is not yet confirmed what the wardings will be, but Kelfield will be part of a larger ward area.
2023. ii) District Councillor – The SDC Full Council Meeting scheduled for December 2021 was postponed.

iii) NY Police - no report.

6.0   Road Safety Funding Update

6.1    The parish council is waiting for a revised schedule for the works to be carried out.  Cllr Musgrave confirmed that North Yorkshire County Council will fund the remaining road safety improvement costs, above the £1,850 already secured for the work from the AJ1 Funding scheme and the Locality Budget.  The revised estimate for the total works is between £4,000 to £4,500, subject to confirmation from Highways.

7.0   Green Spaces Update

7.1    Registering of Allotments – it was proposed and seconded that advice from YLCA is sought regarding the benefits of registering allotments with the Land Registry.  It was also proposed and seconded that the Clerk writes to the allotment holders about its inspection review by the parish council.

7.2    Land registry Fee – before progressing with the fee regarding land ownership, it was agreed that the Clerk would contact NYCC about the area of land at the end of Moor End/Coney Hill about its potential future use.

7.3    Maintenance Contract - Cllrs Bell, Gascoyne and Little met to review village maintenance requirements. The document will be finalised and circulated for discussion at the March 2022 meeting.

8      To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1    Grey Horse Public House – No report.

8.2    Flooding / Community Resilience – Report from November 2021.This was noted.

8.3    Environment Agency Briefing update – No report.

8.4    Defibrillator - battery replacement due May 2022.

8.5    Cricket Club plans

Cllr Little is chasing up the cricket club plans with regards to their progress with plans for installing an electricity supply to the ground.  The tenancy agreement will need amending to reflect any changes.

8.6    No. 42 Bus update – Current consultation by NYCC on the Bus Service Improvement Plan (BSIP) which ends on 7 February 2022.  The Clerk to contact the bus rep regarding a joint response from local parishes.

8.7    Streetlighting –LP9 on Moor End is still waiting for its replacement to an LED light bulb system. This was noted.

        The clerk has been contacted about moving energy suppliers to move to 100% green energy and to reduce costs.  To report back at March 2022 meeting.

8.8    Queen's Platinum Jubilee – 2 June 2022 – Following permission to plant on the village green and on the grass area at the end of Moor End/Coney Hill, Cllr Gascoyne will purchase and plant two trees to mark the Queen’s Platinum Jubilee. Cllr Bramley will light the Beacon to mark the event on 2 June 2002 if there is enough village interest in marking the event.

8.9    Parking and Dog Fouling – Since Christmas the parking on one of the village junctions has improved. This was noted. Dog fouling continues to be a problem, parish councillors to continue to be vigilant.

8.10  Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

8.11  Village Shield update –Cllr Bell has received a quote for repairing the Welcome to Kelfield sign and having the image from the competition winner printed on the reverse of the sign.  It was approved and seconded to fund the work at £350 +VAT.

8.12  Allotments – as agreed under Item 7.1.

9      Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors. This was noted.
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS. This was noted.
3. c) Various YLCA Councillor training bulletins. This was noted.
4. d) Various emails regarding SDC Planning Committee Meeting dates. This was noted.
5. e) Information Commissioner – Email Certificate and confirmation of payment for cover up to 8 Jan 2023 was received on 23/12/21. This was noted.
6. f) NY Police Fire and Crime Commissioner Survey closes on 13 Jan 2022 – Emailed 10/12/21. This was noted.
7. g) Presentation on the upcoming unitary authority from YLCA -Emailed 10/12/21 and FAQs following LGR councils and parish meetings Emailed 17/12/21. This was noted.

9a    To note any other correspondence received after the publication of the agenda/items for circulation

None.

10    To consider matters of Finance

10.1  Receipts –

        This was noted.

10.2a Accounts for Payment

        The following accounts were presented for payment;

Total £         VAT       Excl VAT

S Gibson reimbursement Autela Payroll Q3                 65.52        10.92       54.60

S Gibson reimbursement Viking Order                      135.76      114.45       21.31

(Ink Cartridges, Paper, Stamps, Envelopes)

Eon electricity 1/4/21 to 30/11/21                          679.17      32.34       646.83

S Gibson Jan 2022 Salary                                  As agreed

NEST Pension DIRECT DEBIT Jan 2022                    13.44

Sub-total                                                1039.81

Having been proposed and seconded it was resolved: that the above accounts be paid.

10.3  To consider the Statement of Accounts to 31 December 2021

This was noted.

11    To consider Planning Applications received

11.1  See 11.4. It was proposed and seconded that the parish council makes no further comments on this application at this time.  The parish council has previously submitted comments to Selby District Council.  The parish council will review any subsequent amended plans for the site.

11.2  Applications received since circulation of Agenda (if any)

None

Decision Notices

11.3  2021/1244/S73 Villano, 3 Lakeside Mews. Conditions Request.  Permitted.

Awaiting decision

11.4  2021/1295/REM Amended plans for Yew Tree House, Main Street, Kelfield – Updated plans which reduces the vehicular accesses off Main Street to two in total. Plans emailed 23/12/21. Consultation ended 5/1/22

11.5  2021/1067/HPA Villano, 3 Lakeside Mews, Riccall Lane. - Erection of detached double garage

11.6  2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

11.7  2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

12    Matters for the Clerk’s attention and items for the next agenda

13    Date of next meeting

13.1  The next meeting is an ordinary meeting and will be held on Monday 7 March 2022.

There being no further business, the Chairman closed the meeting at 8.35pm.

• Agenda Ordinary Meeting Jan2022 Final
• Ordinary PC Meeting Minutes Final Jan 2022

Extraordinary Precept Meeting Monday 6 Dec 2021

The last meeting was the extraordinary precept meeting and it was held on Monday 6 December 2021 at Kelfield Village Institute, starting at 7.30pm.  All members of the public were welcome to attend.

The agenda and FINAL minutes are below.

Precept Meeting Agenda 6 Dec 2021 FINAL

Kelfield Parish Council DRAFT

Minutes of the Extraordinary meeting of Kelfield Parish Council held by Zoom on Monday 7 December 2020.

Present Cllr T Bell, Chairman in the Chair, Cllrs N Drayton, S Lister, R Bramley and G Little

The Clerk.

No members of the public.

1          APOLOGIES FOR ABSENCE

1.1       Apologies; Cllrs R Gascoyne and S Finn

2          DECLARATIONS OF INTERESTS NOT ALREADY REGISTERED/DISPENSATION REQUESTS

None.

 3          To Receive the Statement of Accounts to 30 November 2020

3.1       Statement of Income and Expenditure

Due to a delay in receiving the November bank statements, it was proposed and seconded that the clerk circulates the statement of account and balances up to 30 November to councillors after the meeting – circulated 13 Dec 2021.

3.2       Balances

Agreed that the current balances in all accounts to date (until 31 October) be noted.
4          Budget Considerations 2022-23

4.1       The following items were proposed and met general consensus that they be included in the budget for 2021-22.

Section 137 payments

4.2       The following items were proposed and met general consensus that they be included in the budget for 2022-23

Please note:

1) Amounts are excluding VAT.

2) Capital projects (LED replacements) are based on current works carried out and projected work required up to end of 2021-22.  Works in 2021-22 are invoiced and paid from 2022-23 budget.

4.3       Street lighting

            Due to increases in energy prices and merger of Eon Business with Npower Business Solutions, it was proposed and seconded to increase the street lighting electricity budget to £2,500 for 2022-23.  It was proposed and seconded to look at any costs savings associated with timed lighting for any new LED bulbs to be fitted.

4.4       Loans, Capital spending and Other considerations

Staged replacement of SOX street light lanterns to LED lanterns, as advised by NYCC.  Expected replacement of one LED bulbs in 2021-22, to be invoiced 2022-23.

Capital projects such as the road safety improvements have been delayed are now expected to be carried out by the end of 2021-22, but it was agreed and proposed at the meeting to move the payment of such works to the 2022-23 budget, when the invoice is expected.

4.5       Rents

Allotment, grazing rents and cricket club rents will remain the same.

4.6       Other income / Balances

Parish Council’s have traditionally been recommended by the District Auditor to maintain a minimum balance equivalent to six month’s precept. But in the 2018-19 YLCA White Rose Update it stated that “It is generally accepted that general (ie unmarked) revenue reserves usually lie within the range of three to twelve months of gross expenditure. It is expected that due to rising general costs and the increasing street lighting costs, the end of year balance is depleting each year and may fall below this recommendation by the end of 2022-23.

5          Precept for 2022-23

It agreed by Councillors that the Rate Levy set for 2022-23 should be raised in order to part meet some of the rising demands on the Council’s finances. This results in a Precept of £6,000.00, this sum being divided by 171.24 Band D equivalent properties in the parish for 2022-23, resulting in a Council Tax Levy of £35.04 per household per annum.

It having been moved and seconded, it was Resolved: that the Council set a Precept of £6,000.00 for the year 2022-23.

6          Online banking application

It was proposed and seconded to complete and sign the form to switch to online banking.

7          Accounts for payment

Having been moved and seconded, it was resolved that the following accounts be paid;

S Gibson December 2021 Salary                                                                      As agreed

Information Commission Data Protection Fee                                                   40.00

Branches Out Hedge Cutting                                                                            250.00

NEST Pension DIRECT DEBIT Nov 2021                                                     13.44

NEST Pension DIRECT DEBIT Dec 2021                                                      13.44

HMRC Q3 DIRECT DEBIT (Months 7 to 9, Oct, Nov, Dec 2021)                     115.20

Sub-total                                                                                                        578.00

8          Sandbags

8.1       It was agreed that Cllr N Drayton would follow up about the location of sandbags, depending on whether the sand bags are delivered pre-filled bags.

9          Christmas Lights

9.1       Thanks to Cllrs Drayton and Bramley for putting up the Christmas tree lights in the village.

10        Planning Applications

            Applications

10.1     (2021/1067/HPA) Villino, 3 Lakeside Mews, Riccall Lane. - Erection of detached double garage

The parish council has no objections.

Awaiting decision

10.2     2021/1295/REM Yew Tree House, Main Street, Kelfield - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings

Following correspondence from a parishioner, it was agreed to re-submit the parish council’s comments on the above application, which are no longer showing on the planning portal.  Kelfield District Council supported the original application to demolish Yew Tree House and erect 6 new dwellings on the site.  However, it does not support the 'new' retention of Yew Tree House on this revised application".

10.3     2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

10.4     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

11        Date of next meeting

Monday 10 January 2022 at 7.30pm at the Kelfield Village Institute.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

Kelfield Parish Council

Minutes of the Extraordinary meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 7 December 2021.

Present Cllr T Bell, Chairman in the Chair, Cllrs N Drayton, S Lister, R Bramley and G Little

The Clerk.

No members of the public.

1          APOLOGIES FOR ABSENCE

1.1       Apologies; Cllrs R Gascoyne and S Finn

2          DECLARATIONS OF INTERESTS NOT ALREADY REGISTERED/DISPENSATION REQUESTS

None.

3          To Receive the Statement of Accounts to 30 November 2020

3.1       Statement of Income and Expenditure

Due to a delay in receiving the November bank statements, it was proposed and seconded that the clerk circulates the statement of account and balances up to 30 November to councillors after the meeting – circulated 13 Dec 2021.

3.2       Balances

Agreed that the current balances in all accounts to date (until 31 October) be noted.
4          Budget Considerations 2022-23

4.1       The following items were proposed and met general consensus that they be included in the budget for 2021-22.

Section 137 payments

4.2       The following items were proposed and met general consensus that they be included in the budget for 2022-23

Please note:

1) Amounts are excluding VAT.

2) Capital projects (LED replacements) are based on current works carried out and projected work required up to end of 2021-22.  Works in 2021-22 are invoiced and paid from 2022-23 budget.

4.3       Street lighting

            Due to increases in energy prices and merger of Eon Business with Npower Business Solutions, it was proposed and seconded to increase the street lighting electricity budget to £2,500 for 2022-23.  It was proposed and seconded to look at any costs savings associated with timed lighting for any new LED bulbs to be fitted.

4.4       Loans, Capital spending and Other considerations

Staged replacement of SOX street light lanterns to LED lanterns, as advised by NYCC.  Expected replacement of one LED bulbs in 2021-22, to be invoiced 2022-23.

Capital projects such as the road safety improvements have been delayed are now expected to be carried out by the end of 2021-22, but it was agreed and proposed at the meeting to move the payment of such works to the 2022-23 budget, when the invoice is expected.

4.5       Rents

Allotment, grazing rents and cricket club rents will remain the same.

4.6       Other income / Balances

Parish Council’s have traditionally been recommended by the District Auditor to maintain a minimum balance equivalent to six month’s precept. But in the 2018-19 YLCA White Rose Update it stated that “It is generally accepted that general (ie unmarked) revenue reserves usually lie within the range of three to twelve months of gross expenditure. It is expected that due to rising general costs and the increasing street lighting costs, the end of year balance is depleting each year and may fall below this recommendation by the end of 2022-23.

5          Precept for 2022-23

It agreed by Councillors that the Rate Levy set for 2022-23 should be raised in order to part meet some of the rising demands on the Council’s finances. This results in a Precept of £6,000.00, this sum being divided by 171.24 Band D equivalent properties in the parish for 2022-23, resulting in a Council Tax Levy of £35.04 per household per annum.

It having been moved and seconded, it was Resolved: that the Council set a Precept of £6,000.00 for the year 2022-23.

6          Online banking application

It was proposed and seconded to complete and sign the form to switch to online banking.

7          Accounts for payment

Having been moved and seconded, it was resolved that the following accounts be paid;

S Gibson December 2021 Salary                                                                      As agreed

Information Commission Data Protection Fee                                                   40.00

Branches Out Hedge Cutting                                                                            250.00

NEST Pension DIRECT DEBIT Nov 2021                                                     13.44

NEST Pension DIRECT DEBIT Dec 2021                                                      13.44

HMRC Q3 DIRECT DEBIT (Months 7 to 9, Oct, Nov, Dec 2021)                     115.20

Sub-total                                                                                                        578.00

8          Sandbags

8.1       It was agreed that Cllr N Drayton would follow up about the location of sandbags, depending on whether the sand bags are delivered pre-filled bags.

9          Christmas Lights

9.1       Thanks to Cllrs Drayton and Bramley for putting up the Christmas tree lights in the village.

10        Planning Applications

            Applications

10.1     (2021/1067/HPA) Villino, 3 Lakeside Mews, Riccall Lane. - Erection of detached double garage

The parish council has no objections.

Awaiting decision

10.2     2021/1295/REM Yew Tree House, Main Street, Kelfield - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings

Following correspondence from a parishioner, it was agreed to re-submit the parish council’s comments on the above application, which are no longer showing on the planning portal.  Kelfield District Council supported the original application to demolish Yew Tree House and erect 6 new dwellings on the site.  However, it does not support the 'new' retention of Yew Tree House on this revised application".

10.3     2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

10.4     2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

11        Date of next meeting

Monday 10 January 2022 at 7.30pm at the Kelfield Village Institute.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

• Precept Meeting Agenda 6 Dec 2021 FINAL
• Dec Precept Meeting 6 Dec 2021 Minutes FINAL

Ordinary Meeting 8 November 2021

The last ordinary meeting was held on Monday 8 November 2021 at Kelfield Village Institute, starting at 7.30pm.  All members of the public were welcome to attend.

The agenda and final minutes are below or can be accessed via this link Agenda Ordinary Meeting Nov 2021 Final

Kelfield Parish Council

ORDINARY MEETING OF THE PARISH COUNCIL

I hereby give you notice that a meeting of Kelfield Parish Council will be held at the Kelfield Village Institute on Monday 8 November at 7.30pm. Please can all attendees wear a face covering, unless except, and maintain social distancing.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

Clerk to the Council      Dated 30 October 2021

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

            AGENDA

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes

3.1       To read and approve the Minutes of the Ordinary Meetings held on 13 September 2021.

4          Public Session (limited to 15 minutes)

4.1       Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor report

ii District Councillor report

iii NY Police report

6          Village Maintenance update

7          Green spaces updates

7.1       Local Plan Green Spaces Consultation which closed on 2/10/21

7.2       Registering of allotments

7.3       Local Plan Parish Services Audit – Emailed 01/11/21

7.4       Land registry fee

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House

8.2       Flooding / Community Resilience - Minutes from their last meeting on 24 May 2021 - Emailed 14/06/21.

8.3       Community Resilience Equipment Audit

8.4       Defibrillator battery replacement – replacement due May 2022.

8.5       Allotment update

8.6       Cricket Club Plans

8.7       No. 42 Bus update

8.8       Streetlighting

8.9       Parking and dog fouling

8.10     Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.11     Village Shield progress

8.12     Road Safety Funding update

8.13     Queen's Platinum Jubilee – Tree planting and / or Lighting of the Beacon 2 June 2022

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins
4. d) Various emails regarding SDC / NYCC Planning Committee Meeting dates and Selby and Ainsty Area Committee
5. e) 20s Plenty Emailed 22/09/21
6. f) YLCA update on the new unitary authority governance. Emailed 05/10/21

9a        To note any other correspondence received after the publication of the agenda/items for circulation

10        To consider matters of Finance

10.1     Receipts

10.2     Accounts for Payment

10.4     To consider the Statement of Accounts to 31 October 2021

11        To consider Planning Applications received

11.1     To confirm the comments on applications submitted on behalf of the Council in respect of applications circulated to Councillors.

11.11   Planning Applications

2021/1295/REM Yew Tree House, Main Street, Kelfield - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings

2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

11.12   Applications received since circulation of Agenda (if any)

11.3     Decision Notices

11.3.1  2021/0861/MAN2 - Non material amendment of 2020/0221/HPA Proposed two storey side extension and single storey rear extension following removal of the existing conservatory at 12 Coney Hill Kelfield

Permitted

11.3.2  2021/1013/MAN2 - Non material amendment of 2017/0866/FUL Proposed conversion of existing outbuilding to a dwelling (Use Class C3) E:460829 N:438308 - 3 Lakeside Mews Riccall Lane Kelfield

Refused

11.4     Awaiting Decision

11.4.1  2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Awaiting Decision.

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting

13.1     The next meeting will be the special precept meeting held on Monday 6 December 2021 at the Kelfield Village Institute (Covid-19 legislation permitting).

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

Kelfield Parish Council

Minutes of the Ordinary meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 8 November 2021.

Present:           Cllrs T Bell, Chairman; Cllrs N Drayton, R Gascoyne, S Finn, S Lister

The Clerk.

• Welcome and Apologies

1.1       No public in attendance.

1.2       Apologies for Absence

Apologies;

County Councillor, R Musgrave

District Cllr N Reader.

Cllrs R Bramley and G Little.

2.0       Declarations of interest not already registered/Dispensation requests

2.1       None.

3.0       Confirmation of the Minutes

3.1       Having proposed and seconded, the minutes of the Ordinary Meeting held on 13 September 2021 were approved and signed by the Chairman as a correct record of the meeting.

4.0       Public Session

4.1       There were no members of the public present.

5.0       To receive Reports (if any)

1. i) County Councillor – None.
2. ii) District Councillor – None.

iii) NY Police – August report – no incidents.

6.0       Village Maintenance

6.1       Cllrs Bell, Gascoyne and Little will find a suitable date to meet to review village maintenance requirements.

7          Green Spaces Update

7.1       Local Plan Consultation was completed by Cllr Little on behalf of the parish council.  This was noted.

7.2       The allotments are not currently registered as such on the land registry. It was proposed and seconded that this is actioned.

7.3       Local Plan Parish Services Audit – this is a correct audit of all the land types in the village.

7.4       Land registry – it was agreed to hold off making a land registry enquiry until responses to the unused land advert in the parish magazine are received.

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House – No report.

8.2       Flooding / Community Resilience – No report.

8.3       Audit – The Community Resilience Group Equipment and Cllr T Bell completed the audit in October 2021.

8.4       Defibrillator - the battery is due to be replaced in May 2022.

8.5       Allotments – Cllr Drayton reported that the proportion of the allotment hedge which needs reduced will be carried out week commencing 15 November 2021.  General hedge maintenance remains the responsibility of the allotment tenant holders.  This was noted.

8.6       Cricket Club

The parish council proposed and seconded to approve the request by the Cricket Club to install an electricity supply to the cricket ground.  Cllr Little will advise the cricket clubs on the next steps they need to take.

8.7       No. 42 Bus update – No report.

8.8       Streetlighting – The LP9 junction box has been only received a temporary repair, so it was proposed and seconded that a complete replacement to an LED light bulb system should be carried out.

LP16 on Main Street has been repaired. This repair was notified on 3/11/21. This was noted.

8.10     Parking – This has improved in recent months, so no action is required at this time. This was noted.

8.11     Village Shield update – The competition winner has been informed and Cllr Bell has contacted the sign writer to discuss the plans for the shield.  This was noted.

8.12     Road Safety Funding update and report– The road safety improvements and the subsequent AJ1 funding report have been further delayed.  A new engineer is in place at Highways at NYCC and Cllr Drayton is following-up a revised timetable for the works. Cllr Bell to check the rumble strip repairs on Riccall Lane.  The Clerk to contact AJ1 funding regarding the delayed report. This was noted.

8.15     Queen's Platinum Jubilee – 2 June 2022 – Following a request from two parishioners, the clerk has contacted NYCC to request permission to plant a small columnar tree on two NYCC owned sites in the village, as there is limited parish council owned land within the village.  The two proposed sites are the village green and the green space at end of Moor End/Coney Hill and is subject to NYCC approval based on the parish council taking on responsibility for the trees and selecting varieties approved by NYCC for planting.  The parish council will request the planting of a Rowan tree on the village green and a Silver Birch at Moor End/Coney Hill.

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors. This was noted.
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS. This was noted.
3. c) Various YLCA Councillor training bulletins and Annual Conference in September This was noted.
4. d) Various emails regarding SDC / NYCC Planning Committee Meeting dates 8 Sept and Selby and Ainsty Area Committee on 11 June, Selby Branch Meeting on 16 June. This was noted.
5. e) 20s Plenty, emailed 22/09/21. This was noted.
6. f) YLCA update on the new authority governance, emailed 05/10/21. This was noted.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

Selby District Council’s Chairman’s Charity Ball, emailed 05/11/21. This was noted.

10        To consider matters of Finance

10.1     Receipts –

            No 1 Account

            Deposit Account

            This was noted.

10.2a   Accounts for Payment

            The following accounts were presented for payment;

Total £    VAT    Excl VAT

S Gibson Oct 2021 Salary                                                          As agreed

S Gibson Nov 2021 Salary                                                         As agreed

S Gibson Reimbursement wireless mouse and stamps                        17.42

The Royal British Legion Poppy Wreath                                           17.00

NEST Pension DIRECT DEBIT Sept 2021                                     13.44

NEST Pension DIRECT DEBIT Oct 2021                                      13.44

Total                                                                                            353.14

Having been proposed and seconded it was resolved: that the above accounts be paid.

10.3     To consider the Statement of Accounts to 31 October 2021

Noted.

11        To consider Planning Applications received

11.1     To confirm the comments on applications submitted on behalf of the Council in respect of applications circulated to Councillors.

2021/1295/REM Yew Tree House, Main Street, Kelfield - Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings

No further comments since the September 2021 Parish Council Meeting.

2021/1254/HPA The Willows, Moor End, Kelfield - Erection of single and two storey extensions to existing detached bungalow to create additional living accommodation

            The parish council has no objections.

11.2     Applications received since circulation of Agenda (if any)

2021/0844/FUL The Homestead, Main Street. Erection of two storey detached dwelling with associated external works 24 Nov

The parish council has no objections.

2021/1244/S73 Villano, 3 Lakeside Mews. Conditions Request.

No comment.

11.3     Decision Notices

11.3.1  2021/0861/MAN2 - Non material amendment of 2020/0221/HPA Proposed two storey side extension and single storey rear extension following removal of the existing conservatory at 12 Coney Hill Kelfield

Permitted

11.3.2  2021/1013/MAN2 - Non material amendment of 2017/0866/FUL Proposed conversion of existing outbuilding to a dwelling (Use Class C3) E:460829 N:438308 - 3 Lakeside Mews Riccall Lane Kelfield

Refused

11.4     Awaiting Decision

11.4.1  2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Awaiting Decision.

12        Matters for the Clerk’s attention and items for the next agenda

12.1     Village maintenance contract.

13        Date of next meeting

13.1     The next meeting will be the precept meeting held on Monday 6 December 2021 at the Kelfield Village Institute

There being no further business, the Chairman closed the meeting at 8.45pm.

• Ordinary PC Meeting Minutes Final Nov2021
• Ordinary PC Meeting Minutes Final Nov2021

Ordinary Meeting on Monday 13 September 2021 at the Kelfield Village Institute

All were invited to join us at the Parish Council meeting on Monday 13 September 2021 at the kelfield Village Institute.   The meeting started at 7.30pm.

Adenda and final mintues are below or is accessible via the attached pdf.

***********************************************************************

ORDINARY MEETING OF THE PARISH COUNCIL

Dear Councillor,

I hereby give you notice that a meeting of Kelfield Parish Council will be held at the Kelfield Village Institute on Monday 13 September at 7.30pm. It would be appreciated if all attendees could wear a face covering, unless exempt.

All members of the Council are hereby summoned to attend to consider and resolve the business to be transacted at the meeting as detailed on the agenda set out below.

Clerk to the Council      Dated 6 September 2021

Public Participation

Meetings are open to the Press and Public except for any item labelled as “confidential business” under the Public Bodies (Admission to Meetings) Act 1960, Section 1.  Press and public may not speak when the council is in progress; when councillors are discussing council business; when councillors are in the process of decision making.

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken during the public session. The time for this will be limited to 15 minutes.  Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting is declared opened.  Please contact: Chair – Tom Bell; Clerk – Sophie Gibson, kelfieldpcouncil@gmail.com

AGENDA

1          Welcome and Apologies:

• Chair to welcome any members of public to the meeting.
• To receive Apologies and approve reasons for absence

2          Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

• Confirmation of the Minutes

3.1       To read and approve the Minutes of the Ordinary Meetings held on 12 July 2021.

4          Public Session (limited to 15 minutes)

4.1       Council to receive comments on agenda items or other questions/comments from electors present

5          To receive Reports (if any);

i County Councillor report

ii District Councillor report

iii NY Police report

6          Insurance Renewal

7          Sponsorship

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House

8.2       Emergency Plan – Updated plan sent to NYCC Emergency Planning Team and Kelfield Parish Council members 6/8/21

8.3       Flooding / Community Resilience - Minutes from their last meeting on 26 July 2021 - Emailed 30/07/21

8.4       Equipment Audit

8.5       Village Maintenance

8.6       Green Spaces

8.7       Former Stillingfleet Mine update

8.8       No. 42 Bus update

8.9       Streetlighting

8.10     Parking

8.11     Allotments

8.12     Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1)

8.13     Village Shield update

8.14     Road Safety Funding update and report for September

8.15     Community Ownership Fund (Emailed 10/08/21)

8.16     To authorise Bank correspondence with the Clerk and Additional Forms for signing

8.17     Energy Prices

8.18     Queen's Platinum Jubilee – 2 June 2022

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS
3. c) Various YLCA Councillor training bulletins and Annual Conference in September
4. d) Various emails regarding SDC / NYCC Planning Committee Meeting dates 8 Sept (Emailed 04/09/21) and Selby and Ainsty Area Committee on 11 June (Emailed 07/06/21), Selby Branch Meeting on 16 June (Emailed 07/06/21).
5. e) Selby District Local Plan - Additional Sites Consultation Document: 2 August to 13 September 2021, Emailed 02/08/21 and a 6 week consultation from 3 Sept to 2 October 2021, Emailed 4/09/21.
6. f) Various Emails regarding Local Government Reorganisation - local councils in North Yorkshire will be reorganised to form one council across the whole of the county, covering a population of 618,000 (NYCC correspondence Emailed 26/07/21)
7. g) Scribefest- Annual virtual conference 29 September – Emailed 19/08/21
8. h) Police, Fireand Crime Commissioner - consultation on the Police and Crime Plan and Fire and Rescue Plan -closes 7 Nov 2021. Emailed 19/08/21
9. i) Leeds East airport consultation report. Emailed 04/09/21
10. j) YLCA/NYCC email regarding an online consultation on a national resilience strategy. Emailed 04/09/21.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

10        To consider matters of Finance

10.1     Receipts

10.2     Accounts for Payment

10.3     To consider the Statement of Accounts to 31 August2021

11        To consider Planning Applications received

11.1     To confirm the comments on applications submitted on behalf of the Council in respect of applications circulated to Councillors.

11.11   Planning Applications

None

11.12   Applications received since circulation of Agenda (if any)

11.3     Decision Notices

11.3.1  None

11.4     Awaiting Decision

11.4.1  2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

11.4.2  2021/0780/FUL- Dovecote Barns: Partial change of use of ground floor of holiday let common room/group dining facilities to holiday let common room/group dining facilities/event space and function room (sui generis) and associated car parking.

11.4.3  2021/0847/HPA: Two storey extension to rear creating additional Bedrooms at Kelfield House, Moor End, Kelfield.

11.4.4  2021/0842/REM: Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings at Yew Tree House, Main Street, Kelfield.

12        Matters for the Clerk’s attention and items for the next agenda

13        Date of next meeting

13.1     The next meeting will be held on Monday 8 November 2021 at the Kelfield Village Institute (Covid-19 legislation permitting).

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.

________________________________________________________________________

Kelfield Parish Council DRAFT MINUTES 13 September 2021

DRAFT

Minutes of the Ordinary meeting of Kelfield Parish Council held at the Kelfield Village Institute on Monday 13 September.

Present:           Cllrs T Bell, Chairman; Cllrs N Drayton, R Bramley, R Gascoyne, G Little, S Finn, S Lister

The Clerk.

County Councillor, R Musgrave

District Cllr N Reader.

1.0       Welcome and Apologies

1.2       Apologies for Absence

1.1       Apologies; None.

2.0       Declarations of interest not already registered/Dispensation requests

2.1       None.

3.0       Confirmation of the Minutes

3.1       Having proposed and seconded, the minutes of the Ordinary Meeting held on 12 July 2021 were approved and signed by the Chairman as a correct record of the meeting.

4.0       Public Session

4.1       Member of the public not present, so matter deferred to item 8.18.

5.0       To receive Reports (if any)

1. i) County Councillor – The new North Yorkshire Unitary Council which will include the district councils (except York) will come into effect on 1 April 2023, giving 18 months to prepare. Powers to the larger town and parish councils may be requested, but this will not include smaller parishes, like Kelfield.

The next election will be May 2022.

The publication stage of the Local Plan will be in first half of 2022.

1. ii) District Councillor

The District Councillor invited interest for capital funding for small community projects, for capital projects, such as the purchase of any equipment.  This scheme is the Community Funding Scheme and replaces CEF (Community Engagement Forum) and can be applied for by community groups as well as the parish council. Any applications would be welcomed by end of December 2021.

iii) NY Police – No report.

6.0       Insurance

6.1       It was proposed and seconded that we should renew our insurance policy for 1 year and explore the option for a collaborative policy in future years.

7          Sponsorship

7.1       It was proposed and seconded that the parish council would sponsor a race the KVI Race Night, a charity event.

8          To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

8.1       Grey Horse Public House – No report.

8.2       Emergency Plan – Updated plan sent to NYCC Emergency Planning Team and Kelfield Parish Council members in August. This was noted.

8.3       Flooding / Community Resilience - Minutes from their last meeting on 26 July 2021 were circulated in July. This was noted.

8.4       Equipment Audit – Cllr T Bell to finish the audit.  The clerk to contact the KVI about battery purchase for defibrillator (due to be replaced in May 2022).

8.5       Village Maintenance

Following an update from NYCC on the areas they include in their grass cutting programme, Cllrs Bell, Little and Gascoyne will review the green spaces and the village maintenance contract terms. To be discussed at the next meeting.

8.6       Green Spaces

Cllr Little to contact residents about the potential for the parish council to purchase any “surplus” residential land for recreational use.

8.7       Former Stillingfleet Mine update

Cllr Musgrave explained has the opportunity to appeal the planning decision ends within 6 months of the planning decision.  This has now passed as the planning decision was 16 March 2021. This was noted.

8.8       No. 42 Bus update – No report.

8.9       Streetlighting – The LP9 junction box has been repaired, but it was proposed and seconded that Cllr Little examine the repair and report back to the Clerk for further action, if required.

8.10     Parking – This has improved in recent months, so no action is required at this time. This was noted.

8.11     Allotments – Cllr Drayton is chasing the date for the date for when the proportion of the allotment hedge will be reduced (this is the part of the hedge that is overgrown as it was not fully maintained).  General hedge maintenance remains the responsibility of the allotment tenant holders.  This was noted.

8.12     Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1) This was noted.

8.13     Village Shield update – The competition for the village shield design has secured a winning entry.  Cllr Bell will contact the winning entrant and organise the design of the artwork for the shield.  This was noted.

8.14     Road Safety Funding update and report for September –The AJ1 funding report is delayed as the works have not yet been completed.  A new engineer is in place at Highways at NYCC and Cllr Drayton to follow-up a revised timetable for the works. The Clerk to contact AJ1 funding report. This was noted.

8.15     Community Ownership Fund – This fund is not available to parish councils so was not discussed. This was noted.

8.16     To authorise Bank correspondence with the Clerk and Additional Forms for signing.  The forms were updated, including a letter requesting the clerk to discuss transactions with the branch. This was noted.

8.17     Energy Prices – energy prices are rising and will affect the street lighting bill for 2021/22, but the current supplier still offers value for money compared with the former supplier.  This was noted.

8.18     Queen's Platinum Jubilee – 2 June 2022 – Following a request from a parishioner, it was proposed and seconded that the clerk would contact NYCC to request permission to plant a small columnar tree on two NYCC owned sites in the village, as there is limited parish council owned land within the village.  The two proposed sites are the village green and the green space at end of Moor End/Coney Hill.

9          Correspondence received (for consideration and action where required)

1. a) News items received by email forwarded to Councillors. This was noted.
2. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS. This was noted.
3. c) Various YLCA Councillor training bulletins and Annual Conference in September This was noted.
4. d) Various emails regarding SDC / NYCC Planning Committee Meeting dates 8 Sept and Selby and Ainsty Area Committee on 11 June, Selby Branch Meeting on 16 June. This was noted.
5. e) Selby District Local Plan - Additional Sites Consultation Document: 2 August to 13 September 2021, Emailed 02/08/21 and a 6 week consultation from 3 Sept to 2 October 2021. Any comments to be sent to the Clerk for submission. This was noted.
6. f) Various Emails regarding Local Government Reorganisation - local councils in North Yorkshire will be reorganised to form one council across the whole of the county This was noted.
7. g) Scribefest- Annual virtual conference 29 September. This was noted.
8. h) Police, Fireand Crime Commissioner - consultation on the Police and Crime Plan and Fire and Rescue Plan -closes 7 Nov 2021. This was noted.
9. i) Leeds East airport consultation report. This was noted.
10. j) YLCA/NYCC email regarding an online consultation on a national resilience strategy. This was noted.

9a        To note any other correspondence received after the publication of the agenda/items for circulation

Cllr Reader’s correspondence regarding the Community Funding Scheme, as discussed at Item 5ii. This was noted.

10        To consider matters of Finance

10.1     Receipts –

            No 1 Account

            Deposit Account

            This was noted.

10.2a   Accounts for Payment

            The following accounts were presented for payment;

Total £         VAT    Excl VAT

S Gibson Aug 2021 Salary                                                    As agreed

S Gibson Sept 2021 Salary                                                    As agreed

Autela Payroll Services 2021-22 Quarter 2                                  65.52         10.92   54.60

Zurich Muncipal Insurance                                                         497.28

HMRC PAYE 2021-22 Quarter 2 payment DIRECT DEBIT  115.20

NEST Pension DIRECT DEBIT July 2021                                13.44

NEST Pension DIRECT DEBIT Aug 2021                                13.44

Sub-total                                                                                    996.72

Having been proposed and seconded it was resolved: that the above accounts be paid.

10.3     To consider the Statement of Accounts to 31 August 2021

Noted.

11        To consider Planning Applications received

11.1     To confirm the comments on applications submitted on behalf of the Council in respect of applications circulated to Councillors.

None

11.2     Applications received since circulation of Agenda (if any)

It was proposed and seconded that the parish council sends comments on the planning application 2021/0842/REM: Erection of 6 No dwellings at Yew Tree House, Main Street, Kelfield with regards to the proposed ‘new’ retention of Yew Tree House, an amendment to the original planning application.

11.3     Decision Notices

11.3.1  None

11.4     Awaiting Decision

11.4.1  2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield - Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

11.4.2  2021/0780/FUL- Dovecote Barns: Partial change of use of ground floor of holiday let common room/group dining facilities to holiday let common room/group dining facilities/event space and function room (sui generis) and associated car parking.

11.4.3  2021/0847/HPA: Two storey extension to rear creating additional Bedrooms at Kelfield House, Moor End, Kelfield.

11.4.4  2021/0842/REM: Reserved matters application including access, appearance, landscaping, layout and scale for the erection of 6 No dwellings at Yew Tree House, Main Street, Kelfield.

12        Matters for the Clerk’s attention and items for the next agenda

12.1     Village maintenance contract.

13        Date of next meeting

13.1     The next meeting will be held on Monday 8 November 2021 at the Kelfield Village Institute (Covid-19 legislation permitting).  The Clerk to promote future meetings on the Kelfield Facebook page.

There being no further business, the Chairman closed the meeting at 9.03pm.

• Agenda Ordinary Meeting Sept21 FINAL
• Ordinary PC Meeting Minutes Final Sept2021

Ordinary Meeting - Monday 12 July 2021 7.30pm at the Kelfield Village Institute

On 12 July 2021, Kelfield Parish Council held its ordinary meeting at 7.30pm at the Kelfield Village Institute.  All were welcome to attend.

All attendees were asked to wear a face covering, unless except, and maintain social distancing.

The agenda and draft minutes are attached or the draft minutes can be viewed via this html link.

Minutes of the Ordinary meeting – Monday 12 July 2021 (DRAFT)

• 3 Agenda Ordinary Meeting July21 FINAL v2
• 1. Ordinary PC Meeting Minutes DRAFT July 21

Annual Parish Meeting, Annual Meeting of the Parish Council and Ordinary Meeting 5 May 2021

On 5 May 2021, Kelfield Parish Council held the following meetings by Zoom. The first meeting commenced at 7.30pm, followed by the next two meetings.  The Zoom meetings links were https://us04web.zoom.us/j/6357787467 Meeting ID: 635 778 7467 and password 9Pps4g

1. Annual Parish Meeting
2. Annual Meeting of the Parish
3. Ordinary Meeting - 5 May 2021

Please find attached the three meeting agendas and minutes below.

• 1 Agenda•AnnlPariMtg21
• 2 Agenda•AnnlMtgMay21
• 3 Agenda Ordinary Meeting May21
• 1. Annual Parish Meeting Minutes DRAFT May 21
• 2. Annual Meeting of the Parish Council Minutes FINAL May 21
• 3. Ordinary PC Meeting Minutes FINAL May 21

Meetings 2021/22

During 2021/22 Kelfield Parish Council will hold the following meetings.  All meetings, except May 2021, will be held at Kelfield Village Institute at 7.30pm.  All are welcome to attend - please email kelfieldpcouncil@gmail.com

Wednesday 5 May 2021 – Annual Meeting and Ordinary Meeting

Monday 12 July 2021

Monday 13 September 2021

Monday 8 November 2021

Monday 6 December 2021 - Special Precept Meeting

Monday 10 January 2022

Monday 7 March 2022

Monday 9 May 2022 - Annual Meeting and Ordinary Meeting

• Parish Council Meetings

Ordinary Meeting 8 March 2021

The Parish Council Meeting was held on Monday 8 March 2021 at 7.30pm by Zoom. All were welcome using the link and passcode below.  Please note the meeting required the use of Zoom https://zoom.us

Click Here

Meeting ID: 635 778 7467
and enter Passcode: 9Pps4g

The agenda and minutes are below or can be accessed via these links -

Agenda March 2021 

Ordinary Meeting 8 March 2021 Minutes

• 9 Agenda Ordinary MeetingMarch 2021 Final
• Ordinary PC Meeting Minutes March 2021 Final

Ordinary Meeting 11 January 2021

The Parish Council Meeting was held on Monday 11 January 2021 at 7.30pm by Zoom. All were welcome using the link and passcode below.  Please note the meeting requires us of Zoom https://zoom.us

Click Here

Meeting ID: 635 778 7467
and enter Passcode: 9Pps4g

The agenda and minutes are attached below or can be accessed via these html links

Ordinary Meeting 11 Jan agenda

Jan Minutes

• 8 Agenda Ordinary MeetingJan2021 Final
• Ordinary PC Meeting Minutes Jan 2021 Final

Extraordinary Precept Meeting 7 December 2020, 7.30pm by Zoom

Kelfield Parish Council's Precept Meeting was held by Zoom on Monday 7 December 2020 commencing at 7.30pm. All were welcome to join the zoom meeting via Click here

Meeting ID: 635 778 7467
and enter Passcode: 9Pps4g

Please read the attached agenda View html link here and final minutes Extraordinary Meeting 7 Dec 2020 Final Minutes or via the pdf attachments below.

• 7 Agenda Dec 20
• Dec Precept Meeting 7 Dec 20 Minutes FINAL

Ordinary Meeting 9 November 2020

The Parish Council Meeting was held on Monday 9 November 2020 at 7.30pm by Zoom. All were welcome using the link below and passcode below.
Click Here

Meeting ID: 635 778 7467
and enter Passcode: 9Pps4g

The agenda and minutes are attached below or can be accessed via these html links

Ordinary Meeting 9 Nov 2020 Agenda

Minutes from Nov 2020 Meeting

• 6 Agenda Ordinary Meeting Nov20
• Dec Precept Meeting 7 Dec 20 Minutes FINAL

Ordinary Meeting 14 September 2020

The last Parish Council Meeting was held on Monday 14 September 2020 at 7.30pm by Zoom. All were welcome. To join the Zoom Meeting, attendees were invited to click on the link below and enter the passcode.
Click Here

Meeting ID: 635 778 7467
and enter Passcode: 9Pps4g

The agenda and minutes are attached as pdf.  You can also view the minutes as an html link here 

https://kelfieldparishcouncil.com/ordinary-meeting-14-sept-final-minutes/

• 5 Agenda Ordinary Meeting Sept20 Final
• Ordinary PC Meeting Minutes Sept 20 FINAL

Meetings for 2020-21

Due to corona virus, Kelfield Parish Council is currently holding its meetings by Zoom, but will change back to face to face meetings when it is safe to do so.  The meetings will be held on the following dates at 7.30pm - please see individual meeting dates for joining information - all are welcome.

Monday 11 May 2020

Monday 13 July 2020

Monday 14 September 2020

Monday 9 November 2020

Special Precept Meeting Monday 7 December

Monday 11 January 2021

Monday 8 March 2021

Wednesday 5 May 2021

• Parish Council Meetings

Ordinary Meeting 13 July 2020

The parish council meeting was held on Monday 13 July at 7.30pm by zoom.  All were welcome to join the zoom meeting, by installing zoom and clicking on this link

https://us04web.zoom.us/j/6357787467?pwd=N1E0WDl3ZzRlODdZbkY3ZHgyNWpnUT09

and enter Meeting ID: 635 778 7467 and Password: 9Pps4g

The agenda and draft minutes from the meeting can be found below.

• 4 Agenda•Ordinary Meeting July20
• Ordinary PC Meeting Minutes July 20 Draft1

Annual Parish Meeting and Annual Meeting of the Parish 11 May 2020

On 11 May 2020, Kelfield Parish Council held the following meetings by Zoom. The first meeting commenced at 7.30pm. The meeting were held by Zoom using this link https://us04web.zoom.us/j/6357787467 Meeting ID: 635 778 7467 and password 9Pps4g

1. Annual Parish Meeting
2. Annual Meeting of the Parish
3. Ordinary Meeting - 11 May 2020

Please see the post below for the Ordinary Meeting's (11 May 2020) agenda and draft minutes.

• 1 Agenda•AnnlPariMtg20.docx
• 2 Agenda•AnnlMtgMay20.docx
• 1. Annual Parish Meeting Minutes FINAL
• 2. Annual Meeting of the Parish Council Minutes FINAL May20

Ordinary Meeting 11 May 2020

On 11 May 2020, Kelfield Parish Council held the following meetings by Zoom. The first meeting commenced at 7.30pm. The meeting were held by Zoom using this link https://us04web.zoom.us/j/6357787467 Meeting ID: 635 778 7467 and password 9Pps4g  The Ordinary Meeting was the third meeting of the evening.

1. Annual Parish Meeting
2. Annual Meeting of the Parish
3. Ordinary Meeting - 11 May 2020

• 3 Agenda•Ordinary Meeting May20
• 3. Ordinary PC Meeting Minutes FINAL May 20

Extraordinary Meeting of the Parish Council 23 March 2020

This extraordinary meeting was called by the Chairman of the Parish Council, primarily to address the delegation of authority to the Clerk/Responsible Finance Officer,  in order that decisions can be made around future meetings and day to day business decisions, primarily impacted by the Corona virus.

• Agenda•ExtraOrdMtgMarch20 FINAL
• Minutes Extraordinary PC meeting 23 March 20 FINAL

Ordinary Meeting 9 March 2020

Kelfield Parish Council meeting held its meeting at the Kelfield Village Institute on Monday 9 March at 7.30pm.

• Agenda March FINAL 2020
• Minutes Ordinary PC meeting March 20 FINAL

Ordinary Meeting 13 January 2020

Kelfield Parish Council held the meeting at Kelfield Village Institute on Monday 13 January 2020 at 7.30pm.

• Agenda Jan 20
• Minutes Ordinary PC meeting Jan 20 FINAL

Meetings for 2020

Kelfield Parish Council will hold parish council meetings on the following dates in 2020.  All meetings are held at the Kelfield Village Institute at 7.30pm.

• Monday 13 January 2020
• Monday 9 March 2020
• Monday 11 May (Ordinary and Annual Meeting)

Meeting dates for the rest of the year will be released in 2020.

• Parish Council Meetings

Extraordinary Precept Meeting 9 December 2019, 7.30pm

Kelfield Parish Council held the Extraordinary Precept Meeting on Monday 9 December 2019 at 7.30pm at the Kelfield Village Institute.  The agenda and final minutes are attached.

• Agenda Dec 19
• Dec Precept Meeting Dec 19 Minutes FINAL

Ordinary Meeting 11 November 2019, 7.30pm

The Kelfield Parish Council Meeting was held on Monday 11 November 2019 at 7.30pm at the Kelfield Village Institute.

• Agenda Nov19
• Minutes Ordinary PC meeting Nov 19 FINAL

Ordinary Meeting September 2019

• 4Agenda Sept 19.docx
• Minutes Ordinary PC meeting Sept 19 FINAL

Ordinary Meeting July 2019

• 3Agenda•July19
• Minutes Ordinary PC meeting July 19 FINAL

Ordinary Meeting May 2019

• Agenda for Ordinary meeting of PC May 19
• Minutes Ordinary PC meeting May 19

Annual Parish Council Meeting May 2019

• Agenda for Annual meeting of PC May 19
• Minutes Annual PC meeting May19

Ordinary Meeting March 2019

• Agenda March 19
• Minutes March 2019

Ordinary meeting Jan 19

• Agenda•Jan19.docx
• Draft minutes Jan19

Extraordinary Meeting Dec 18

• Agenda•Dec18.docx
• Minutes Dec 18

Ordinary Meeting November 18

• 6Agenda•Nov18
• Minutes Nov 18

Ordinary meeting September 18

• Agenda Sept 18 Meeting
• Sept 18 minutes

Ordinary Meeting July 2018

• Agenda July 2018 Meeting
• Minutes PC meeting July 18

Ordinary meeting May 2018

• KPC ordinary meeting May 2018
• Minutes Ordinary PC meeting May 18

Annual Parish Council Meeting May 18

• 1Agenda•AnnlMtgMay18
• Minutes Annual PC meeting May18

March 2018

• AgendaMar18
• Minutes March 18

January 2018

• Agenda January 2018-2
• Minutes January 2018

December 2017

• AgendaDec172
• MinsDecPrecept17

November 2017

• MinsNov17
• AgendaNov17

September 2017

• MinsSep17
• AgendaSept17

July 2017

• MinsJuly17
• AgendaJuly17

Extraordinary Meeting May 2017

• MinsExtOrdMtgMay17
• AgendaExtraOrdMtgMay17

May 2017

• MinsMay17
• AgendaMay17

AGM May 2017

• MinsAnnlMtgMay17
• AgendaAnnlMtgMay17

March 2017

• MinsMarch17
• Agenda March 17

January 2017

• Mins Jan17
• AgendaJan17

Extraordinary Meeting December 2016

• MinsDecPrecept2016
• AgendaDec16

November 2016

• MinsNov16
• AgendaNov16

September 2016

• MinsSep16
• AgendaSept16

July 2016

• AgendaJuly16
• JulyMinutes16

May 2016

• MinsMay16
• Agenda May16

AGM May 2016

• MinsAnnlMtgMay16
• Agenda AnnlMtgMay16

March 2016

• AgendaMarch16
• MinsMar16

January 2016

• MinsJan16
• AgendaJan16

Extraordinary Meeting December 2015

• MinsDec15
• AgendaDec15

November 2015

• MinsNov15
• AgendaNov15

September 2015

• MinsSep15
• AgendaSept15

July 2015

• MinsJuly15
• AgendaJuly15

May 2015

• MinsMay15
• AgendaMay15

AGM May 15

• MinsAnnlMtgMay15
• AgendaAnnlMtgMay15

March 2015

• MinsMar15
• AgendaMar15

January 2015

• MinsJan15
• AgendaJan15

Extraordinary Meeting December 2014

• MinsExtPreceptDec14
• AgendaDec14

November 2014

• AgendaNov14
• MinsNov14
• Amended Complaints Policy 2014

September 2014

• MinsSep14
• AgendaSep14

July 2014

• MinsJuly14
• AgendaJuly14

May 2014

• MinsMay14
• AgendaMay14

AGM May 2014

• MinsAnnlMtgMay14
• AgendaAnnlMtgMay14

March 2014

• MinsMar14
• AgendaMarch14

January 2014

• MinsJan14
• AgendaJan14

Precept Meeting December 2013

• MinsExtPreceptDec13
• AgendaDec13

November 2013

• MinsUpdatedNov13
• MinsNov13
• AgendaNov13

September 2013

• MinsSep13
• AgendaSep13

July 2013

• MinsJuly13
• AgendaJuly13

May 2013

• AgendaMay.13
• MinsMay.13

AGM May 2013

• MinsMayAGM13
• AgendaMayAnnlMtg.13

March 2013

• MinsMar13
• AgendaMarch13

January 2013

• MinsJan13
• January 2013 Agenda

Extraordinary Meeting January 2013

• MinsExtJan13
• AgendaExtMtgJan13

Extraordinary Meeting June 2012

• Minsextjune
• AgendaJunExtMtg.12

December 2012

• AgendaDec12
• MinsDecPrecept12

November 2012

• MinsNov12
• AgendaNov12

September 2012

• MinsSep12
• AgendaSep12

July 2012

• MinsJuly12
• AgendaJuly12

AGM May 2012

• AgendaMayAGM12
• MinsmayAGM12

March 2012

• AgendaMar12
• MinsMarch12

January 2012

• AgendaJan12
• MinsJan12

Precept Meeting December 2011

• AgendaDec11
• MinsDecPrecept11

November 2011

• AgendaNov11
• MinsNov11

September 2011

• MinsSep11
• AgendaSep11

Annual Meeting May 2011

• MinsMay11AnnMtg
• AgendaMayAnnlMtg11

March 2011

• AgendaMarch11
• Mins•March11

July 2011

• MinsJul11
• AgendaJul11

January 2011

• MinsJan11
• AgendaJan11