Kelfield Parish Council

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Minutes of the Ordinary meeting of Kelfield Parish Council held virtually via Zoom on Monday 8 March 2021 commencing at 7.30pm.

Present:                       Cllr T Bell, Chairman in the Chair

Cllrs R Gascoyne, S Lister, N Drayton, R Bramley.

The Clerk

County Councillor, R Musgrave

District Councillor, N Reader

2 applicants for the 2 parish councillor vacancies

 

1.0       Welcome and Apologies for Absence

1.1       No Apologies received.

2.0       Declarations of Personal/Prejudicial Interest not already registered on any agenda item and to consider any Dispensation requests

3.0       Confirmation of the Minutes

3.1       Having proposed and seconded, the Minutes of the Ordinary Meeting on Monday 11 January 2021 were approved and signed by the Chairman as a correct record of the meeting.

4.0       Public Session (limited to 15 minutes)

4.1       There were no matters raised.

5.0       To receive Reports (if any);

i County Councillor – Briefings by Cllr Musgrave.

5.1       Local Government Re-organisation

There are two options being consultation on as part of Local Government reorganisation. The consultation closes on 19 April. The options are; Option 1) Six of the seven districts within North Yorkshire (all bar Hambleton) have proposed two unitary councils (East and West) – the East comprising Ryedale, Scarborough, Selby districts and the current unitary of York, and the West comprising Craven, Hambleton, Harrogate and Richmondshire districts. Or Option 2) North Yorkshire County Council has proposed a single unitary on the footprint of the existing administrative county, to operate alongside the existing unitary City of York Council.

The consultation was noted.

5.2       6 May elections postponed

The elections have been postponed for at least 12 months to May 2022.

This was noted.

5.3       Former Stillingfleet Mine Application Planning application – NY/2016/0251/FUL

This planning application was first made four years ago.  The plan to decide on the application at the February North Yorkshire Planning Committee has been deferred to 16 March 2021.

This was noted.

5.4       Consultation by Selby District Council on the Local Plan

Land owners were asked to suggest possible sites for development.  They include four sites in Kelfield and a new settlement, Heronby, which is in the neighbouring parish of Stillingfleet. Consultation on the Local Plan runs until 12 March and comments can be made at https://www.selby.gov.uk/localplan.  There will be a follow up consultation in 12 months’ time, taking into account the consultation responses in this round and evidence on the viability of proposed development sites.

This was noted.

ii District Councillor report

            No report received.

 

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iii NY Police report

No report received.

6.0       To consider applications for the two Council vacancies

6.1       Following two recently advertised parish council vacancies, two written applications were received for the two vacancies. Each candidate introduced themselves at the meeting and outlined their interest in the position.  Both candidates were felt to be excellent for the roles.

6.2       Each candidate was proposed and seconded and both receive a majority vote and were appointed via co-option. The new councillors are Gillian Little and Sarah Finn.

6.3       Each candidate will receive the relevant forms to take up the parish councillor positions.

7.0       To appoint a Vice-Chair following the most recent councillor resignation

7.1       Following the recent retirement of Cllr M Neale, an opportunity has arisen for a new Vice Chair.  Cllr N Drayton nominated himself and he was voted by the majority as the new Vice-Chair.

8          Planning Application Former Stillingfleet Mine Application – To discuss the correspondence from two Kelfield residents.

8.1       Following contact by two members of the public about the Stillingfleet Mine application, it was proposed and seconded that the parish council email the Planning Department at NYCC to reinforce their original objections.  Their original objection was sent on 9 March 2017.  If the planning application is unsuccessful when it goes to committee on 16 March, Kelfield Parish Council has requested they are given the opportunity to discuss alternative uses for the site with NYCC, the site owner, the developers, neighbouring parish council and residents. Update since the meeting: The application was refused on 16 March 2021.

9.0       Local Plan Consultation – 12 March 2021 Deadline

9.1       The Local Plan consultation runs until 12 March 2021.  The Plan was discussed as per the four suggested pieces on land by the owners that are within the village and also the new settlement, Heronby, proposed for the neighbouring parish of Stillingfleet.

            This was noted

10.0     Financial and support governance considerations

March 2021 Meeting\good-cllrs-guide-to-finance-and-transparency-2018.pdf

10.1     The parish councillors reviewed its existing finance and support governance arrangements and agreed no further action is required.

11.0     Internal auditor

11.1     The parish council is waiting for confirmation from the Internal Auditor for undertaking the audit of the 2020/21 Accounts.

This was noted.

12.0     Future Meetings

12.1   It was confirmed that the following meeting dates are;

Monday 10 May 2021 – Ordinary and Annual Meeting

Monday 12 July 2021

Monday 13 September 2021

Monday 8 November 2021

Special Precept Meeting Monday 6 December 2021

Monday 10 January 2022

Monday 7 March 2022

Monday 9 May 2022 – Ordinary and Annual Meeting

12.2   Kelfield Village Institute Hall Hire – It was proposed and seconded that the already paid KVI Hall Hire fee for 2020/21 should roll over into 2021/22 once face to face meetings can be resumed.

13.0   To receive an update on outstanding issues not otherwise on the agenda and to take any necessary action as required

13.1     Grey Horse Public House

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No report received.

13.2     Flooding / Community Resilience – Minutes from their last meeting on 25 Jan 2021 – Emailed 29/01/21 – This was noted.

13.3     Laptop repair – Initial repairs to the speed of the Clerk’s laptop have been undertaken (£60) and it was proposed and seconded that further improvements (£190) should be scheduled in.  This will be partly be offset by a software cost which is no longer required (£59.99).

13.4     Kelfield Parish Council Facebook Account – This has been set up for key messages to the village.

13.5     Website and Parish Councillor Profiles – The two new councillors were invited to have a piece in the Parish Magazine about their interests in joining the parish council.

13.6     No. 42 Bus update – No report received.

13.7     Streetlighting – It was confirmed that the new provider of street lighting electricity is E-on, on a no contract basis, which will potentially secure a cost saving.

13.8     Power cuts in the parish – The chairman has received correspondence from NorthernPowergrid regarding a donation for the recent power outages and generator issues.  The chairman will follow this up.  This was noted.

13.9     Parking – This continues to be an issue for agricultural vehicles, buses and lorries along Main Street when parking occurs on both sides of the road.  It was proposed and seconded that a polite reminder about parking should be put on Facebook.

13.10   Allotment – tenancy agreement, future tenancies and allotment hedges, water source.

Tenancy Agreements – it was proposed and seconded to firm up the tenancy wording so tenants are clear the maintenance of the allotment hedging is part of the tenancy agreement.

Future tenancies – it was proposed and seconded that existing tenants take priority over plot choice.

Water source installation– due to the cost of an inspection, installation and on-going cost for the water supply, it was proposed and seconded that a water source would be cost prohibitive.

13.11   Village Maintenance plans. Covered in 13.10 above so no further action required.

13.12   Volunteers for removal of ivy on oak trees. This was noted.

13.13   Website – continuous review it meets Web Content Accessibility Guidelines (WCAG 2.1). This was noted.

13.14   Village Shield update. It was proposed and seconded that the shield should be repaired, with the front of the sign welcoming visitors to the village and the design of the back of the sign to be decided via a children’s best design competition.  Cllr Bell to follow this up.

13.15   Coronavirus and 2021 Lockdown – No updates reported.

13.16   Census 2021 – This is planned for 21 March and it is the first year it will be online.

13.17   Road Safety Funding update – Awaiting an update from NYCC. This was noted. Update since the meeting: A works order has been submitted to the contractor to install the chevron and upgraded give away signs and these should be installed within the next month.  There is not a programme date for the rumble strips and other road markings, but they will be installed as soon as the weather improves, hopefully in early Summer.

14.0     Correspondence received (for consideration and action where required)

  1. a) News items received by email forwarded to Councillors.
  2. a) News items received by email forwarded to Councillors. This was noted.
  3. b) Various Covid-19 Bulletins – from NYCC, SDC, YLCA / White Rose, Selby District AVS. This was noted.
  4. c) Various YLCA Councillor training bulletins. This was noted.
  5. d) Various emails regarding SDC / NYCC Planning Committee Meeting dates. This was noted.
  6. e) Various emails regarding Local Government Reorganisation. This was noted.
  7. f) Leeds airport airspace change consultation – Closes13 May 2021 – Emailed 3/3/21. This was noted.

14a      To note any other correspondence received after the publication of the agenda/items for circulation

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            None

15.0     To consider matters of Finance

15.1     Receipts

            No income has been received since 1 January 2021.

15.2     Accounts for Payment

            The following accounts were presented for payment;

£         VAT   TOTAL

S Gibson February 2021 Salary                                                                                  As agreed

S Gibson March 2021 Salary                                                                                      As agreed

S Gibson Reimbursement of Laptop Repair                                                               60.00

Cybermill Website Annual Hosting                                             50.00         10.00   60.00

Cybermill Domain Name                                                             20.00         4.00     24.00

Npower (12 months to 28 Feb 2021) MPAN 2366490043125  681.09         34.05   715.14

Npower (12 months to 28 Feb 2021) MPAN 2393000025568  251.59         12.58   264.17

HMRC PAYE payments Q1 DIRECT DEBIT                                                          115.20

(Months 10,11,12. 6 Jan 2021-5 April 2021)

NEST Pension DIRECT DEBIT 7/1                                                                          13.44

NEST Pension DIRECT DEBIT 4/2                                                                          13.44

Sub-total                                                                                                                    1,557.23

Having been proposed and seconded it was resolved: that the above accounts be paid.

15.3     To consider the Statement of Accounts to 28 February 2021

            This was noted.

16.0     To consider Planning Applications received

16.1     To confirm the comments on applications submitted on behalf of the Council in respect of applications circulated to Councillors.

16.11   Planning Application –

2021/0157/AGN Manor House Moor End Kelfield York North Yorkshire YO19 6RJ Prior notification for erection of extensions to two existing agricultural buildings

2021/0157/AGN planning application

            The parish council has no objections.

16.2     Applications received since circulation of Agenda (if any)

16.3     Decision Notices

2020/1178/HPA Erection of conservatory and removal of bay window and existing hipped roof and replacement with a gabled roof at Allwarms, Kelfield Lane

Permission Refused

16.4.1  Awaiting Decision

14.4.2  2020/0502/FULM Planning application consultation Brickyard Cottages Riccall Lane Kelfield – Erection of new site utility sheds and garage, new disabled toilet together with 5No log cabins

Awaiting Decision.

16.4.3  2020/1359/HPA Cherry Trees, Main Street, Kelfield.  Erection of first floor side extension over existing garage and kitchen

            Awaiting Decision.

16.4.4  Planning Appeal for Information Only – APP/N2739/D/20/3263421 – Erection of two storey side extension at 4 The Crescent Kelfield YO19 6RQ

            Awaiting Decision.

16.4.5  None

17.0     Matters for the Clerk’s attention and items for the next agenda

17.1     Role of the flood warden

17.2     Thank you letter from the parish council to the former parish councillor, Mel Neale

18        Date of next meeting

18.1     The next meeting will be held on Monday 10 May 2021 by zoom.

*The Parish Council may, by resolution, exclude the press and public whenever publicity would be prejudicial to the public interest by reason of the nature of the confidential business to be transacted, in accordance with Section 100(4) of the Local Government Act 1972, if there will be disclosure of exempt information as defined in Section 100(1) of the Act as described in paragraph 3 of Part 1 of Schedule 12(A) of the Act.